Conference Presentation Information
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Research & Scholarly Paper Sessions
Paper sessions are scheduled for 1 hour and 15 minutes, and comprised of 2-3 research or scholarly papers. Each paper presentation is allotted approximately 15 minutes reserving 15 minutes at the end for the discussant, and for Q&A. Authors of research and scholarly papers should submit their full paper to their assigned discussant through the proposal system no later than October 18, 2017. Instructions are available here.
- These studies are based on original data collection or secondary data analysis. Final research papers should not be longer than 30 double-spaced pages (excluding references, tables, and appendices).
- These papers are not required to adhere to an empirical research design (e.g., methods, data collection, and data analysis). Instead, scholarly papers pose critical questions, synthesize divergent bodies of literature, or elaborate new theoretical or conceptual frameworks. Final papers should not exceed 30 double-spaced pages.
Roundtables during the general conference will be held:
Friday, November 10, 8:00-8:45 AM
Salon FGH, Marriott Marquis Houston
No other sessions are scheduled during this time to ensure maximum number of attendees. There will be 2-3 papers assigned per table. Each table will be assigned a number so authors and attendees can find their location with ease. Please note: any changes to your session information (e.g. author names, affiliation, title, etc.) submitted to the ASHE Office after September 8, 2017 may not be reflected in the printed program.
Roundtables during the pre-conferences will be held:
Wednesday, November 8, 1:00 - 2:15 PM - CEP Pre-conference
Thursday, November 9, 9:00 -9:50 AM - CAHEP Pre-Conference
Thursday, November 9, 9:30 - 10:30 AM - CIHE Pre-Conference
Recommended Format and Content of Roundtables
Roundtable presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. It is an opportunity for authors to share information in an informal, conversational style. Presenters are assigned to numbered tables in a large meeting room, where interested persons gather for discussion with the presenter. The roundtable session is 45 minutes. During this session, authors will have approximately 10 minutes per paper to talk and the remainder of the time should be spent in discussions of the research projects presented. Given the informal structure of the roundtable presentation, no audiovisual equipment will be provided, and there is no requirement to upload a final paper in the proposal system.
The following are tips to enhance your roundtable:
- Keep it simple and brief. Determine the key points for your roundtable and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis, as needed.
- Simple handouts/brochures are an excellent complement to a roundtable session. No more than 20 copies are needed.
- Allow time for questions and answers.
- Consider having a pad of paper handy to allow visitors who have more in-depth questions or would like more information about your research to provide you with their contact information. Consider distributing your business card as a way to network with other participants.
The general conference poster session will be held:
Date: Friday, November 10
Set-Up Time & Unaccompanied Presentation Time: 8:00 AM
Display Time with Presenters: 2:45 -4:30 PM
Location: Texan Salon Prefunction, 4th floor in the Marriott Marquis Houston
Take-Down: Please take down by 4:30 PM
Maximum size of poster: 3.5' (height) x 3.5' (width)
The CIHE pre-conference poster session will be held:
Location: Hunter’s Creek A
Date: Thursday, November 9
Time: 9:30 AM – 10:30 AM, concurrent with the CIHE roundtables (not including set up time)
Setup Time: You may hang your poster any time between 8:45 AM – 9:30 AM
Take-Down: Please take down by the conclusion of the session at 10:30 AM
Maximum size of board: 3.5' (height) x 3.5' (width)
Push Pins are not provided and board space will be shared with other poster authors. Please ensure your display is no larger than 3.5' (h) x 3.5' (w) or 42” x 42.”
Recommended Format and Content of Posters
Poster presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. Poster presenters will display their research on a large bulletin board (provided at the conference). Presenters will attend the poster session to discuss the project with conference attendees. The poster session consists of aisles of freestanding boards on which authors present a concise summation of their research.
Recommended content for the poster includes:
- A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)
- A brief summary of the theoretical or conceptual foundation for the work
- A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research.
The following are tips to enhance your poster:
- Keep it simple and brief. Determine the key points for your poster and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis. Use large enough fonts so people will not have to squint to read the material.
- Headings of at least 48-point font and text at least 18-point font is helpful to readers. Readers will typically be three feet away from your poster.
- Make your poster visually appealing. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Be attentive to the layout and placement of your materials.
- Simple handouts/brochures are an excellent complement to a poster session.
- Consider having a pad of paper handy to allow visitors who have more in-depth questions or would like more information about your research to provide you with their contact information or provide you with their business card. You may also want to consider bringing business cards of your own to distribute.
Chairs & Discussants
Role of Chairs:
Chairs facilitate the session by introducing speakers, keeping time, and organizing questions. Prior to the conference, chairs should email the presenters and encourage session papers get to the discussant in a timely fashion. Chairs should also make sure they have a watch to keep time for the presenters, and it is recommended to bring time cards- (e.g., 5 minutes remaining, 1 minute remaining) to help presenters keep track of time. In the proposal site you will find a link to "view conference participation roles." Click on the "participations" tab, and click "view" under actions. Within this link you will find contact information for the participants in your session.
Role of Discussants:
Papers are due to discussants by October 18, 2017. You will then read the papers in advance of the conference, provide feedback (orally but ideally also in written form) to authors at the session, and offer comments that look across the papers; the discussion should last about ten minutes. Critiques of individual papers should be framed constructively to assist the author(s) with revision aimed at preparing papers for publication; to underline, it will be helpful for authors to receive comments on particular features of a paper in writing.
Discussant comments are most helpful when they are largely integrative emphasizing how the paper topics, theories, study designs, and methods of the papers in the session reveal or obscure important knowledge or ways of understanding issues in our field.
How to Retrieve Papers:
In the proposal site you will find a link to "view conference participation roles." Click on the "participations" tab, and click "view" under actions. Under each paper will be a link "download individual submission file." *Note: Until the submitter uploads the final paper by October 18, 2017 the file defaults to supplemental information originally submitted with the proposal (e.g. graphs, charts, models).
Audio Visual Provisions
ASHE will provide the following for your paper session or symposia:
- Projector and screen
- VGA cable to connect projector to participant laptop
- Podium with microphone**
- WiFi connection (password will be given at registration desk during check-in)
ASHE does not provide the following:
- Laptop computer
- Adaptors for Mac or PC (e.g. VGA to USB, mini-USB, HDMI), however, a limited number of adaptors will be available for "check-out" at the ASHE registration desk with the deposit of a credit card (fee will be applied if the adaptor is not returned within the same day)
- Wired internet connection