2021 UpdatesApril 5, 2021 Upates
- current CDC recommendations on traveling to Puerto Rico
- COVID case counts in Puerto Rico
- vaccine progress in Puerto Rico
- health and safety measures of the Puerto Rican government
- recent surges in irresponsible and harmful travel to Puerto Rico
The In-Person General Conference & The Virtual Ticket:
Thursday, November 4-Saturday, November 6, 2021
- Poster presentations will be offered virtually and be available for a few weeks preceding and after the conference.
- At this time we plan to offer roundtable presentations both virtually and in-person. When submitting a roundtable proposal, authors will indicate their presentation preference.
- Proposals for self-designed paper sessions; interactive symposium sessions; and performance, visual, and digital scholarship sessions will have the option to indicate if they want to present a fully virtual session.
- All other accepted proposals for paper sessions; self-designed paper sessions; interactive symposia; and performance, visual, and digital scholarship will be offered in-person. These presentations will be required to have at least one presenter attend the in-person conference. We are working to offer an option for other presenters in a group who are unable to join in person to present virtually.
The Board and Staff will be working to once again support graduate students. We will aim to once again provide conference scholarships to graduate students; details of the application process and opportunities to donate will be shared in mid-May along with the opening of registration. We have also contracted a hotel within one-block of the headquarters hotel to offer a discounted graduate student rate, which includes complimentary breakfast. We will also plan to host an additional graduate student luncheon during the conference.
Finally, as visitors to Puerto Rico, our Local and Community Engagement Committee will be hosting a Decolonized Tour of San Juan during the conference as well as providing us with important information, guidance, and expectations on our role as responsible visitors.
Virtual Pre-Conferences & Professional Development EventsAs in 2020, Pre-Conferences will be held virtually prior to the General Conference and Professional Development Events will be held throughout the Fall. We are thankful for those who attended these events in 2020 and completed the event evaluation. This information has been shared with 2021 event chairs as well as the ASHE Staff. Events will look similar to 2020 with many enhancements based on your feedback.
For those wishing to submit a proposal to a pre-conference, please plan for your presentation to be fully virtual. If you have already submitted a proposal, you can log back in to the Conference Portal and update this at any time prior to the submission deadline on April 20. www.ashe.ws/professionaldevelopment2020.
We hope that you share our excitement about the possibilities of the upcoming year. And we hope that you will consider submitting a proposal or volunteering for one of the 12 conference sections or 4 pre-conferences by the Tuesday, April 20, 2021 deadline.
We want to extend our thanks to the Board and conference leaders their thoughtfulness and diligence in this process. These were not easy decisions, and in fact have evolved over the past few months, weeks, and even days. We have remained true to our values as an Association by centering the place we will visit, uplifting our members in research and practice, and continuing to strive for organizational justice by providing the ASHE community with as much transparency as possible.
Jason P. Guilbeau, PhD, CAE
On behalf of the ASHE Board of Directors:
- D-L Stewart, Colorado State University (President)
- KerryAnn O’Meara, University of Maryland (Past President)
- Joy Gaston Gayles, North Carolina State University (President-Elect)
- Chris Linder, University of Utah (At-Large Board Member)
- Eboni Zamani-Gallaher, University of Illinois (At-Large Board Member)
- Gina Garcia, University of Pittsburgh (At-Large Board Member)
- Judy Marquez Kiyama, University of Arizona (At-Large Board Member)
- Eileen Galvez, Colorado State University (Graduate Student Board Member)
- Stephanie Aguilar-Smith, Michigan State University (Graduate Student Board Member)
- Karen Miksch, University of Minnesota (Legal Counsel - ex officio & non-voting)
- Jason P. Guilbeau, ASHE (Executive Director - ex officio & non-voting)
- Jeffrey Sun, University of Louisville (Budget, Finance, and Compliance Committee Chair- ex officio & non-voting)
- MaryBeth Walpole, Rowan University (CAHEP Chair- ex officio & non-voting)
- Lissa Stapleton, CSU Northridge (CEP Chair- ex officio & non-voting)
- Antigoni Papadimitriou, Western Kentucky University (CIHE Chair- ex officio & non-voting)
- DeShawn Preston, UNCF (CPPHE Chair- ex officio & non-voting)
- Lisa Lattuca, University of Michigan (Publications Committee Chair- ex officio & non-voting)
- Noah Drezner, Teachers College, Columbia University (Advancement & Fundraising Committee Chair- ex officio & non-voting)
Dear ASHE Community,
Early next week, our 2021 Program Committee Chairs Natasha Croom and Z Nicolazzo will send out the 46th Annual Conference Call For Proposals. This will include information and guiding questions for consideration to submit to the 12 conference sections and four pre-conferences as well as the call for volunteers to serve as reviewers, chairs, and discussants. As you consider submitting a proposal or volunteering, we want to share some logistical updates about our 2021 conference scheduled for November 3-6 in San Juan, Puerto Rico.
Since last year, the ASHE Board of Directors and Staff have monitored the COVID-19 pandemic, including the vaccine roll out, CDC directives on event gatherings, and mandates and recommendations from the Puerto Rican government. We remain in communication with our host hotel the Sheraton Puerto Rico Hotel and Casino and will be working collaboratively on an attendee safety plan. Based on what we know now, we are moving forward with plans for an in-person conference with virtual offerings, a hybrid conference. This will build upon the tremendous success of our virtual events in 2020 and include opportunities for members to engage in higher education research and scholarship either in San Juan or virtually.
We truly missed gathering in New Orleans in November, but are thankful to our members who created an innovative, relevant, and sustainable conference, bringing together more than 1,500 members across two weeks. We are hopeful that the Biden-Harris administration will advance efforts to stem COVID-19 and are optimistic about Dr. Fauci’s comments that we can expect to be able to gather in large groups again by late summer or early fall.
However, we realize that some members may not be ready or able to travel. We also know that many institutions and organizations are restricting travel spending for the upcoming academic year. To help us best plan for November, we invite you to take 1-2 minutes to take this 3 question survey:
We will use this information to continue informing our decisions. In the meantime, the ASHE Staff, in collaboration with conference leaders, has begun to plan for and the Board of Directors has approved moving forward with a hybrid conference option and support for our members. This plan initially includes
- Poster presentations will once again be offered virtually and be available for a few weeks preceding the conference. Accepted poster presenters will provide their poster in a PDF as well as record a 3-4 minute video. In-person and virtual attendees will be able to review posters and provide feedback, just as in 2020.
- At this time we plan to offer roundtable presentations both virtually and in-person. When submitting a roundtable proposal, authors will indicate their presentation preference. Accepted virtual presentations will be scheduled in the month of October and open to virtual and in-person conference attendees. In-person roundtable presentations will be offered during the in-person conference only (not available to virtual attendees) and at least one roundtable paper author would need to attend in-person.
- The two keynotes (announcement coming this summer!), opening session and presidential address, and all presidential sessions will be available both in-person and virtually.
- Proposals for self-designed paper sessions; interactive symposium sessions; and performance, visual, and digital scholarship sessions will have the option to indicate if they want to present a fully virtual session. This will mean that all presenters will join the session virtually (similar to the 2020 conference). This may include members who attend in-person; in this case, they will present from a green room rather than the room where the presentation is being streamed and will be responsible for providing their own laptop, camera, microphone, etc. We initially anticipate being able to accept 20 of these proposals with priority for sessions where all presenters are unable to attend the in-person conference.
- All other accepted proposals for paper sessions; self-designed paper sessions; interactive symposia; and performance, visual, and digital scholarship will be offered in-person only. These presentations will be required to have at least one presenter attend the in-person conference. We are working to offer an option for other presenters in a group who are unable to join in person to present virtually.
D-L Stewart, PhD
ASHE 2021 President
Jason P. Guilbeau, PhD, CAE
ASHE Executive Director