2019 Conference Accessibility
ASHE is committed to offering an accessible learning and socializing environment for our attendees. The information below highlights a variety of ways in which we have sought to make our conference accessible.
Conference registrants will have the opportunity to add accessibility requests when they register for the conference on the registration form. ASHE Staff will contact you within two weeks of registration to follow up about special requests and how to ensure the conference is accessible for you.
If you need to request accommodations such as sign language interpreting that may require advance planning on the part of ASHE Staff, please contact ASHE Conference Coordinator James Hines at firstname.lastname@example.org. ASHE Staff can best meet your needs when notified prior to September 1, 2019.
If you have questions, please contact ASHE Conference Coordinator James Hines at email@example.com or Executive Director Jason Guilbeau at firstname.lastname@example.org or (702) 895-2737.
TRAVELING TO AND ARRIVING IN PORTLAND
Portland International Airport
Accessibility information (including parking, lactation rooms, service animals, wheelchair access, restrooms, etc) for the Portland International Airport can be found on their website at https://www.flypdx.com/Accessibility
TSA Help Line
TSA provides a “TSA Help Line” to assist travelers planning to fly on any airline in the United States. TSA Cares is a help line to assist travelers with disabilities and medical conditions. TSA recommends that passengers call 72 hours ahead of travel for information about what to expect during screening.
The 2019 ASHE Conference and headquarters hotels will be the Hilton Portland Downtown and The Duniway, conveniently located across the street from each other. The Portland Hilton and The Duniway are ADA compliant, offering mobility accessible guest rooms with roll-in showers, hearing accessible rooms with visual alarms and visual notification devices for door and phone. There are accessible routes to meeting rooms, guest rooms, and hotel amenities such as restaurants and lounges, front entrance, and fitness center.
*Note: Hotel reservations must be made through the ASHE portal at https://www.ashe.ws/hotels. Through this registration process, you will be able to request an accessible room as well as add comments for the hotel staff.
Hilton Portland Downtown
Meeting spaces are located on four different floors of the hotel, all accessible via elevator. A few events are located in The Duniway Hotel meeting space across the street from the Hilton Portland Downtown; these rooms are on the lower level of the hotel and accessible via elevator.
A lactation room will be available during the ASHE conference. It will be located on the 3rd Floor in the Cabinet Room and next to a restroom. A refrigerator and towels will be available.
Graduate Student Lounge
The Graduate Student Lounge will be in the Senate Room on the 3rd Floor. This space is open for graduate students to collaborate, work, and take a break from the conference.
An ASHE Workroom will be available during the conference. This room will have tables set up for attendees. *Note: The room will be unavailable Friday morning for the ASHE Roundtable Session as well as the PVDS Gallery Opening.
Two quiet rooms will be available in Boardroom East and West on the 3rd Floor. These rooms are open throughout the conference and we encourage attendees to use the space as need be. This is a shared space and we ask you to respect others in the room.
All Gender Restrooms
All Gender Restrooms: ASHE recognizes that single-gender restrooms reinforce a binary understanding of sex assigned at birth and/or gender expression and thus exclude some ASHE members. To be consistent with ASHE’s commitment to diversity, inclusion, and equity, many of our headquarters hotels’ restrooms, which are usually assigned as “men’s” and “women’s,” are converted to All Gender Restrooms in an attempt to alleviate fear of harassments and threats to individual users. Throughout the pre-conferences and the conference, restrooms on the Plaza Level, Ballroom Level, and 3rd Floor of the Hilton Portland Downtown and restrooms on the meeting rooms floor of The Duniway will be All Gender Restrooms and available to all conference participants inclusive of gender identity and expression. All-Gender Restrooms will be clearly marked with signs outside of each restroom entrance. Men’s or women’s restroom are available on the Floor 1 and Floor 23 of the Hilton Portland Downtown as well Floor 1 of The Duniway.
TIPS FOR PRESENTERS
FOOD ALLERGIES AND DIETARY RESTRICTIONS
In creating menus, ASHE strives to ensure there are a variety of acceptable food preference options. If you have specific food allergies or dietary restrictions, please include this on your registration form. If menu options do not meet a conference attendee’s dietary needs, please notify any hotel server and they can provide an alternative option.
GENDER PRONOUNS AND NAME BADGES
When you register for ASHE 2019, you will be able to type in your gender pronouns. These will appear on your printed name badge. ASHE's values of diversity, inclusion, and equity call upon us all to be mindful of and use others' gender pronouns. More information on why this is important can be found at Using Personal Pronouns.
SIGN LANGUAGE INTERPRETER AND CART
Sign language interpreter and Computer Assisted Real Time Captioning (CART) services will be available on request. Please contact ASHE Conference Coordinator James Hines at email@example.com. ASHE Staff can best meet your needs when notified prior to September 1, 2019.
The ASHE Presidential Address as well as the two keynote addresses will be live captioned.