Accessibility (In-Person Conference)

ASHE is committed to offering an accessible learning and socializing environment for our attendees. We strive to make presenting and attending as inclusive as possible.

*Note: These guidelines are initial for our 2021 events. A Strategic Workgroup on Accessibility is working on both short and long-term policies and procedures to make ASHE more accessible. Please check back later in the Summer for updated guidelines. Also, please feel free to contact ASHE Executive Director Jason Guilbeau at jason@ashe.ws with any questions or comments.


TRAVELING TO AND ARRIVING IN San Juan

Luís Muñoz Marin International Airport, San Juan, Puerto Rico

Accessibility information (including parking, lactation rooms, service animals, wheelchair access, restrooms, etc) for the airport can be found on their website via the following links: 

http://aeropuertosju.com/en/transportation/

http://aeropuertosju.com/en/passengers/

http://aeropuertosju.com/en/public-notice/encivilrights/ada-section-504/


TSA Help Line: 1-866-289-9673

TSA provides a “TSA Help Line” to assist travelers planning to fly on any airline in the United States. TSA Cares is a helpline to assist travelers with disabilities and medical conditions. TSA recommends that passengers call 72 hours ahead of travel for information about what to expect during screening. 


HEADQUARTER HOTEL

The 20201 ASHE Conference and headquarters hotel will be the Sheraton Puerto Rico Hotel & Casino on Convention Boulevard, San Juan. The hotel is ADA compliant, offering mobility accessible guest rooms with roll-in showers, hearing accessible rooms with visual alarms, and visual notification devices for door and phone.  There are accessible routes to meeting rooms, guest rooms, and hotel amenities such as restaurants and lounges, front entrance, and fitness center.

*Note: Hotel reservations must be made through the ASHE portal at https://www.ashe.ws/hotels. Through this registration process, you will be able to request an accessible room as well as add comments for the hotel staff.

All accessibility information for the Sheraton Puerto Rico Hotel & Casino can be found on the website at: 
https://www.marriott.com/hotels/fact-sheet/travel/sjusi-sheraton-puerto-rico-hotel-and-casino/


MEETING SPACES 

Meeting spaces are located on one floor of the hotel and are accessible via elevator, escalator, and stairs. 

Lactation Room

A lactation room will be available during the ASHE conference. More information will be provided in October.

Graduate Student Lounge

The Graduate Student Lounge will be open for graduate students to collaborate, work, and take a break from the conference. More information will be provided in October.

Quiet Room

A quiet room will be open throughout the conference and we encourage attendees to use the space as need be. This is a shared space and we ask you to respect others in the room.  More information will be provided in October.

All Gender Restrooms

All Gender Restrooms: ASHE recognizes that single-gender restrooms reinforce a binary understanding of sex assigned at birth and/or gender expression and thus exclude some ASHE members. To be consistent with ASHE’s commitment to diversity, inclusion, and equity, many of our headquarters hotels’ restrooms, which are usually assigned as “men’s” and “women’s,” are converted to All-Gender Restrooms in an attempt to alleviate the fear of harassments and threats to individual users. Throughout the conference, restrooms at the Sheraton will be All Gender Restrooms and available to all conference participants inclusive of gender identity and expression. All-Gender Restrooms will be clearly marked with signs outside of each restroom entrance.  More information will be provided in October.

TIPS FOR PRESENTERS

FOOD ALLERGIES AND DIETARY RESTRICTIONS

In creating menus, ASHE strives to ensure there are a variety of acceptable food preference options. If you have specific food allergies or dietary restrictions, please include this on your registration form. If menu options do not meet a conference attendee’s dietary needs, please notify any hotel server and they can provide an alternative option.


GENDER PRONOUNS AND NAME BADGES

When you register for ASHE 2010, you will be able to type in your gender pronouns. These will appear on your printed name badge. ASHE's values of diversity, inclusion, and equity call upon us all to be mindful of and use others' gender pronouns. More information on why this is important can be found at Using Personal Pronouns.


LIVE CAPTIONING

The ASHE Presidential Address as well as the two keynote addresses will be live captioned.