ASHE 2019 FAQs

The FAQs below are updated regularly. If you can't find an answer to your question below, please email ashe@unlv.edu.
 

Reviews

Adjusting Presenter Info

Schedule

Uploading your paper

Discussants and Chairs

Session Types Conference Registration

 


How are decisions made about what is accepted for the conference?

This year, the Program Committee was charged with filtering through a record-breaking 1,666 proposals. Not only was the quantity of proposals high, so too was the quality. To make these decisions, 579 ASHE members completed reviews of the 1,666 proposals. Each format type included a separate rubric which aligned with the Call For Proposals. The Program Committee then met in May to make decisions by weighing quantitative scores and qualitative feedback—always working to create cohesive sessions. In the end, 778 proposals were accepted (this is another record-breaking number, and about a 47% acceptance rate). In 2018, 1,411 proposals were submitted with 657 accepted. The addition of the No Discussant option; addition of the Performance, Visual, and Digital Scholarship format; and expansion of roundtable sessions (both in the general conference and the pre-conferences) allowed the Program Committee to accept 121 more proposals this year as compared to 2018.
 

​When will I find out if my proposal has been accepted or rejected?

Notices were sent out on June 24, 2019.
 

How do I access reviewer feedback on my proposal?

  1. Go to proposal submission site and log in with you ASHE member or Guest log-in information.

  2. Under the  “Submitter Menu,” click on the "Primary Author" link. Once you do this, your submission(s) will be listed.

  3. In the "Action" column, click on "Review Summary" link to access reviewers' comments.

  4. This will also be the place where you upload your final paper.
     

I am an author but did not receive a notification. How do I find out if I was accepted and how do I access reviews?

Only the primary author will receive a notification. If you were the primary author and did not receive a notification, please email ashe@unlv.edu. If you were listed on the proposal, you can log in to the proposal submission site, click "Primary Author" in the Submitter menu, then click the "Participant" tab. All of the proposals you were a part of, as well as any other conference roles (discussant, chair, organizer, etc.) which you are listed as will appear here.

My scores were high, why wasn't I accepted?
To select conference presentations, 579 ASHE members completed 13,610 reviews of the 1,666 proposals. Each format type included a separate rubric which aligned with the Call For Proposals. The Program Committee then met in May to make decisions by weighing quantitative scores and qualitative feedback—always working to create cohesive sessions. While rubrics were developed to ensure clarity, reviewers may have different interpretations of scores; as such, scores between formats, sections, and even between papers are not comparable. 

Can you re-evaluate my proposal?
Proposals are not able to be re-evaluated as decisions of the Program Committee are final due to time and space constraints.

Was my proposal also considered for a roundtable or poster?
If you selected the option to have your proposal also considered as a poster and/or roundtable, then yes, it was also considered for that format.
 


How do I add or delete a presenter/author? 

If you need to add or remove a presenter/author, email their name and email address to james.hines@unlv.edu by Wednesday, August 7, 2019, at Noon Pacific. No changes to presenters/authors can be made after this time.

*Note that each presenter must have an ASHE membership or guest account before they can be added to a presentation. An account can be created at https://www.ashe.ws/assoc_subscribe.asp​.
 

A presenter's name or institution/organization is incorrect. How do we update it?

Presenter's names and institution/organization flow directly from the ASHE membership system. This can be updated at https://www.ashe.ws/login.asp​.


When is my presentation/session scheduled?

Your scheduled presentations can be viewed via your personal schedule. To access your personal schedule:

You can also use the "Search for events or participants" search box at the top of the Online program webpage to search for anyone scheduled within the 2019 ASHE Conference.


Can I request a time for my presentation?
With over 700 presentations to schedule, we cannot take request for schedule preferences. 


What is the deadline to submit my paper?

If you are delivering a paper in a self-designed paper session, no discussant paper session (scholarly or research), or a regular paper session (scholarly or research), you must upload a copy of your full paper for your discussant and chair in the ASHE Conference Portal no later than Friday, October 25, 2019 at Noon Pacific Time. Should you not upload a paper by the deadline, your discussant may elect only to give cursory feedback or no feedback at all.

For individuals delivering papers in our new “No Discussant Session” format, you will still need to upload your paper because session Chairs are being asked to facilitate a conversation amongst paper writers and audience members. They will need to have a deeper sense of your papers to facilitate a meaningful conversation. Chairs will not be delivering comments.

Please note that when you upload your paper to the ASHE site, it is not made public; it will only be visible to participants in your session including your discussant and chair.
 

How do I upload my paper?

  1. The individual that submitted the proposal should log into the ASHE Conference Portal

  2. From the Submitter menu, click on the “Primary Author” link

  3. Make sure you are seeing your submissions by clicking the “Submissions” tab.

  4. Under the “Action” column next to the accepted paper, click on the link to “Upload.”

  5. Click “Choose File” and select the saved PDF to upload (note: only one file may be uploaded and it must be in PDF). 

  6. Select “Accept and Continue” to complete the upload. 


I am a discussant. What do I need to know?

  • Presenters have been asked to upload their final papers by October 25, 2019 at Noon Pacific. Between October 25 and the conference, you will read the papers.
  • During the conference, you will provide feedback (orally but ideally also in written form) to authors at the session, and offer comments that look across the papers. The discussion should last about 10 minutes.
  • Critiques of individual papers should be framed constructively to assist the author(s) with revision aimed at preparing papers for publication; to underline, it will be helpful for authors to receive comments on particular features of a paper in writing.
  • Discussant comments are most helpful when they are largely integrative emphasizing how the paper topics, theories, study designs, and methods of the papers in the session reveal or obscure important knowledge or ways of understanding issues in our field.
  • Don’t forget to register for the conference and take advantage of “early bird pricing” through August 31. Conference registration and hotel information are available on the ASHE conference website. All conference chairs and discussants must be registered for the ASHE Conference and must be a current member of ASHE.
     
I am a chair. What do I need to know?
  • Each paper session is 1 hour and 15 minutes throughout the conference.
  • Chairs facilitate the session by introducing speakers, keeping time, and organizing the questions & answers.
  • Prior to the conference, chairs should email the presenters and encourage session papers get to the discussant in a timely fashion.
  • During the session, chairs should ensure they have a watch or phone to keep time for the presenters, and it is recommended to bring time cards (e.g., 5 minutes remaining, 1 minute remaining) to help presenters keep track of time.
  • Don’t forget to register for the conference and take advantage of “early bird pricing” through August 31. Conference registration and hotel information are available on the ASHE conference website. All conference chairs and discussants must be registered for the ASHE Conference and must be a current member of ASHE.
     

How do I access papers in my session as a Discussant or Chair?

*Note: Until the submitter uploads the final paper by October 25, the file defaults to supplemental information originally submitted with the proposal (e.g. graphs, charts, models).

1) Go to proposal submission site and log in with you ASHE member or guest log-in information.

2) Under the “Submitter Menu,” click on the "Chair/Discussant" tab.

3) Within this link you will find the sessions for which you are a participant (presenter, chair, discussant, organizer, etc). 


I am leading or part of an Interactive Symposium. What do I need to know?

If you are delivering work in an Interactive Symposium, please note that you are responsible for coordinating the presenters and flow of your session.
 

I am presenting in the new Performance, Visual, and Digital track. What do I need to know?

If you are delivering work in our new “PVDS” format, please expect communication from Dr. Carrie Kortegast and Dana Kanhai in the near future. Dr. Kortegast, with special assistance from Ms. Kanhai, is organizing all of the material, spatial, and technological logistics for these sessions, and will be working with each presenter to ensure a successful performance/presentation/delivery. Please be attentive to this communication, as there are many elements that we are working hard to coordinate to make our PVDS Exhibition and Gallery a success!
 

I am delivering a roundtable presentation. What do I need to know?
Roundtable presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. It is an opportunity for authors to share information in an informal, conversational style. Presenters are assigned to numbered tables in a large meeting room, where interested persons gather for discussion with the presenter.

*Please note this is the roundtable session for the General Conference. Additional instructions for pre-conference presentations will come from pre-conference chairs.

If you are delivering work in a roundtable session, please expect communication from Dr. Ericka Roland and Kayon Hall. Additionally, on the morning of the Roundtable session, Dr. Roland and Ms. Hall will be on-site to direct traffic and coordinate timing for roundtables.

Roundtables during the general conference will be held on Friday, November 15 at  8:15 AM - 9:15 AM in the Pavillion Ballroom and Atrium Ballroom on the Plaza Level. The roundtable session is 60 minutes. Each table will be assigned a letter and a number so authors and attendees can find their location with ease. The letter corresponds to the room (A = Atrium Ballroom, P = Pavilion
Ballroom).

Two-three papers are assigned per table. During this session, authors will have approximately 10 minutes per paper to talk and the remainder of the time should be spent in discussions of the research projects presented. Given the informal structure of the roundtable presentation, no audiovisual equipment will be provided, and there is no requirement to upload a final paper in the proposal system.​

The following are tips to enhance your roundtable:

  • Keep it simple and brief. Determine the key points for your roundtable and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis, as needed.
  • Simple handouts/brochures are an excellent complement to a roundtable session. No more than 20 copies are needed.
  • Allow time for questions and answers.
  • Consider having a pad of paper handy to allow visitors who have more in-depth questions or would like more information about your research to provide you with their contact information. Consider distributing your business card as a way to network with other participants.



I am delivering a poster presentation. What do I need to know?
Poster presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. Poster presenters will display their research on a large bulletin board (provided at the conference). 
Presenters will attend the poster session to discuss the project with conference attendees. The poster session consists of aisles of freestanding boards on which authors present a concise summation of their research. 

If you are delivering work in a poster session, please expect communication from Dr. Claudia Garcia-Louis. Additionally, on the morning of the Poster session, Dr. Garcia-Louis will be on-site to direct traffic and coordinate timing for posters. 

The poster session during the general conference will be held on Friday, November 15 at  8:30 AM - 9:30 AM in the Galleria Room on the Ballroom Level.

Set-Up: Any time after 7:00 AM but no later than 8:00 AM
Take-Down: Please take down posters following the session conclusion at 9:30 AM
Maximum size of poster: 3.5' (height) x 3.5' (width)

Push Pins are not provided and board space will be shared with other poster authors. Please ensure your display is no larger than 3.5' (h) x 3.5' (w) or 42” x 42.”

Recommended content for the poster includes:

  • A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)
  • A brief summary of the theoretical or conceptual foundation for the work
  • A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research. 

The following are tips to enhance your poster:

  • Keep it simple and brief. Determine the key points for your poster and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis. Use large enough fonts so people will not have to squint to read the material.
  • Headings of at least 48-point font and text at least 18-point font is helpful to readers. Readers will typically be three feet away from your poster.
  • Make your poster visually appealing. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Be attentive to the layout and placement of your materials.
  • Simple handouts/brochures are an excellent complement to a poster session.
  • Consider having a pad of paper handy to allow visitors who have more in-depth questions or would like more information about your research to provide you with their contact information or provide you with their business card. You may also want to consider bringing business cards of your own to distribute.

Do I have to be registered for the ASHE Conference to present?

Yes. Anyone presenting during the ASHE Conference must be a registered participant.
 

How do I register for the ASHE Conference?

Don’t forget to register for the conference and take advantage of “early bird pricing” through August 31. Conference registration and hotel information are available on the ASHE conference website. All conference presenters must be registered for the ASHE Conference.
 

Is there funding available to attend the ASHE Conference?

ASHE is also pleased to announce that several graduate student scholarships are available for conference travel through the generosity of numerous donors. You can support this travel fund by visiting the ASHE website.