Performance, Visual, and Digital Scholarship (PVDS) Presentations

PVDS Sessions intend to provide opportunities for the (re)presentation of scholarship, inquiry, and knowledge production in the forms of exhibitions, live performances, videos, looped slides, and other digital and arts-based mediums. PVDS Sessions will be based on empirical research that present findings of a study including photo-voice exhibition, spoken word art, performance ethnography, digital storytelling, poetry, documentary videos, art displays, visual discourse analyses, digital humanities projects, and other (re)presentations of knowledge production and inquiry outside of the paper, symposium, or poster formats. 

Individual PVDS Sessions will be no longer than 15 minutes in length. Sessions will incorporate individualized logistical and technical needs requested by the Presenter(s) to allow for the full display or performance of their session.

Uploading Your Paper and/or Notes for Your Discussant (before October 25 at Noon Pacific)

We ask that PVDS Presenters upload their full paper and/or notes for their Discussant in advance of their respective presentations to support the Discussant’s role in providing constructive feedback to Presenters before viewing the presentation. 
  1. Go to the Form at: PVDS Information for Your Discussant Form
  2. Select your Session Name (this will be the name of your presentation).
  3. Upload your Presentation.

Uploading Your PowerPoint Presentation (before October 26 for Virtual Conference Day presentations; before November 7 for In-Person Pre-Conferences and the General Conference)

Review the information on the Creating Accessible Presentations section.
  1. Go to the Form at: ASHE Presentation Upload Form
  2. Select your Session Name (not the name of your paper).
  3. Upload your Presentation.

Arriving to Your Session (15 minutes prior to your session)

  • Locate your session’s room assignment in the Conference Program. Plan to arrive 15 minutes early. Please note that there is a 15 minute break between sessions, so the previous session may still be wrapping up when you arrive.
  • In the 15 minutes before your session starting, the Session Chair, Session Discussant, and Session Authors can discuss: 
    • The order of the presentations based on the program 
    • Name pronunciations and preferred names for Authors (e.g., Jason vs. Dr. Guilbeau)
    • The time limits for each Presenter 
    • Process for selecting questions for the Q and A section
    • Process for Q and A section of the session

ession Format

  • All Presenters MUST use the microphone, as must audience members who pose questions. There will be one microphone on the podium, one for each presenter, and one for the audience. If anyone is speaking and not using the microphone, the Chair will step in to ask them to use the microphone or repeat what was said; if the Chair does not step in, we encourage community accountability and ask for any attendee to step in to ask for usage of the microphone.
  • All Presenters must use the ASHE laptop provided in the meeting space for their presentation. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop before your presentation.

Session Agenda (75 minutes)

The typical Session format is as follows:  (NOTE: Please coordinate with your Session Chair if there are more/less than 3 presentations. The order of presentation is by the listing on the event program.)
  1. The Session Chair introduces themself and provides a land acknowledgment. Session Chair introduces the session and reviews the agenda/timing of the session (1-2 minutes). 
  2. Session Chair introduces Paper #1 and Presenters (1 minute) 
  3. Presenation #1 (15 minutes) 
  4. Session Chair introduces Paper #2 and Presenters (1 minute) 
  5. Presenation #2 (15 minutes) 
  6. Session Chair introduces Paper #3 and Presenters (1 minute) 
  7. Presenation #3 (15 minutes) 
  8. Session Chair introduces Session Discussant (1 minute) 
  9. Session Discussant (15 minutes) 
  10. Session Chair facilitates Open Q&A (10 minutes). 
During the session, the Session Chair should keep strict time on each paper. They may have cards letting presenters know when they have 5, 1, and 0 minutes remaining.

Please be mindful that there is likely a session occurring after yours in the same room. We ask that you end on time and move conversations outside of the room so the next session can begin promptly.

Session Recommended Individual Presentation Format (15 minutes)

Depending on the focus of your presentation, Presenters can take more or less time on theory, methods, and other sections. The following is a suggested guide, but not meant to be constrictive and can vary substantially by topic and paper: 
  1. 1 Minute: Introduction, Land Acknowledgement, Visual Description
  2. 2 Minutes: Paper Overview including the purpose and research questions 
  3. 3 or 4 Minutes: Literature Review and Theoretical Framework 
  4. 3 or 4 Minutes: Methodology & Methods 
  5. 4 Minutes: Results 
  6. 2 Minute: Implications & Conclusion 

Session Audio/Video Provisions

ASHE will provide:
  • Projector and screen
  • Laptop computer with a hard-wired internet connection and audio connection. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop before your presentation. 
  • Podium with microphone
*The ASHE Staff will contact PVDS Presenters prior to the conference if additional AV was requested in the proposal. If you have questions, please contact the ASHE Staff at

PVDS Accessibility Considerations

  • Images related to presentations (non-decorative) should have alternative text provided. Alternative text is a brief description of the image that can be attached in PowerPoint. 
  • If including a video, make sure captions are included.
  • If including audio, provide a transcript, that is, a text version of the speech and non-speech audio information. Ideally, make it a descriptive transcript that also includes a text description of the visual information. See Web Accessibility Initiative for an example.
  • Include multiple methods of communication in your presentation (visual, audio, handout, transcripts, etc.
  • Keep aisles clear to allow access for everyone. Please keep performance or display items out of the aisles.