COVID Mitigation Policy & Guide

Association for the Study of Higher Education
COVID-19 Health and Safety Operational Policy
Approved by the ASHE Executive Director on 1/11/2021
 
The ASHE Staff is committed to ensuring the health and safety of our event participants. While the Association will strive to hold a safe event, we also recognize it is not possible to remove all risks, in particular concerning COVID-19. To mitigate risks, the ASHE Staff will put required procedures in place to provide a safe environment for its event attendees.

Procedures for each event will be set according to CDC and public health recommendations, federal, state, and local regulations applicable at the time of the event, and what ASHE deems necessary to manage the risk for its event attendees. The ASHE Staff may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others, and attendees must comply with relevant policies and requirements as communicated by the ASHE Staff.

This Policy and relevant procedures should not serve as a replacement for personal decision-making/agency or take precedence over government regulations related to health and wellness. We also want to reinforce that attendees play an important role and share in the responsibility for the overall safety of any in-person event. Attendees will be expected to take common actions to reduce the risk of COVID transmission and to behave responsibly (including leaving the event area) in case of exposure to a COVID case or experiencing symptoms. In such a case, attendees should seek appropriate medical attention, including a COVID-19 test, and must immediately inform the ASHE Staff should a COVID-19 test be positive during the event or in the 14 days following the event.

ASHE cannot be held liable for COVID-19 cases arising because of event attendance and currently requires of all attendees at ASHE in-person meetings and events:
  1. A signed Waiver and Acknowledgement of Personal Responsibility
  2. A commitment to wearing a mask at all times, except when actively consuming food or beverage
  3. Proof of full vaccination and booster against COVID-19
Proof of full COVID-19 vaccination and a booster means documentation that the individual has received full primary two-injection course of the Pfizer-BioNTech or Moderna vaccines or a single shot of the Johnson & Johnson vaccine as well as a booster dose of either the Pfizer-BioNTech or Moderna vaccines.

Failure to comply with all safety protocols and requirements as listed above or related directions from ASHE representatives on-site may result in the loss of the right to attend or participate in ASHE events, including forfeiting any registration fees paid.
 

Association for the Study of Higher Education
COVID-19 Health and Safety Guide: Summer 2022 In-Person Meetings
Approved by the ASHE Executive Director on 1/11/2021

Air Travel
Consult your airline provider prior to/during your flight for specific COVID-19 passenger policies and procedures. Mask usage is a federal law on airplanes and in airports.
 
What to Expect at Planet Hollywood
You can find Planet Hollywood's Health and Safety Protocols at: https://www.caesars.com/health-and-safety
 
Vaccination Requirement
The ASHE Staff will verify that all event attendees are fully vaccinated and boosted. ASHE strongly recommends that meeting attendees also take a PCR or antigen test within 72 hours of travel.

ASHE is using CLEAR Health Pass to verify this information. Prior to the event, attendees will receive emailed instructions on how to complete this process. Event attendees are required to upload an official Vaccination Card. 
  • Those coming attendees who cannot be certified or choose not to be certified through CLEAR will need to show proof of vaccination and booster to an ASHE Staff member for manual verification prior to the first event.
  • Please note that because your Vaccination Card is an official government document through the CDC, your legal name will appear on this card as well as in the CLEAR app. 
  • CLEAR may be used only by those with U.S. vaccination cards. As such, International attendees will need to provide their passport with proof of their date of arrival in the United States to enter the event. According to the U.S. State Department, all international air travelers to the United States will be required to be fully vaccinated and to provide proof of vaccination status prior to boarding an airplane to fly to the United States, with only limited exceptions. The CDC has determined that for the purposes of entry into the United States, vaccines accepted will include those FDA approved or authorized, as well as vaccines with an emergency use listing (EUL) from the World Health Organization (WHO). See the CDC's website for more details. 
Failure to provide evidence of vaccination will result in denial of entry to the event and may be referred to the ASHE Ethics Committee as a violation of the ASHE Events Code of Conduct (http://ashe.ws/codeofconduct). In this instance, an event attendee may be individually liable for any costs associated with their travel.
 
Mask Usage
As of February 19, 2022, the state of Nevada removed the state-wide mask mandate. The current ASHE policy does require masks during ASHE events and meetings; this has not changed. As we learned last year when planning the 2021 conference, lots can change in a matter of weeks, much less months. 
 
As the staff has done throughout the pandemic, we will continue to monitor state and local regulations, CDC recommendations, best practices for events our size, and recommendations from our host facilities. We will provide further updates as applicable and as we approach the November conference. 
 
Proper mask usage includes covering of the nose, mouth, and chin.
 
ASHE encourages attendees to wear clear masks to extend accessibility throughout in-person events.

Consistent failure of an event attendee to wear or to properly wear a mask will result in denial of entry to events and will be referred to the ASHE Ethics Committee as a violation of the ASHE Events Code of Conduct (http://ashe.ws/codeofconduct).
 
Social Distancing during events
To accommodate safety and social distancing regulations, seating will be based on social distancing requirements and/or best practices. 
 
Food & Beverage
In lieu of self-serve food or drink options such as buffets and salad bars, stations will be set-up with culinary attendants or pre-packaged, single-serve food and beverages. Attendees should be aware of their engagement with culinary and other hotel staff and ensure adequate distance is practiced. While waiting in line to order or pick up food, attendees should maintain an adequate social distance, ideally six feet apart.‚Äč
 
What to do if you feel symptomatic, may have been exposed, or test positive for COVID
If you are an attendee and feel symptomatic and may have been exposed
  1. Do not re-enter the event
  2. Utilize the COVID Self-Checker and Get Tested
  1. Contact your hotel’s front desk so that they can share their isolation/quarantine procedures
  2. Contact a staff member directly:
    • Jason Guilbeau (ASHE Executive Director), jason@ashe.ws, (202) 843-5166
    • Sendi Brewster (ASHE Director of Conference and Events), sendi@ashe.ws, (202) 925-5935
 
Resources
The ASHE Staff are available to assist attendees who are symptomatic or have a potential or confirmed exposure to COVID-19 with receiving access to resources and services while managing the safety of fellow attendees. 
  • Jason Guilbeau (ASHE Executive Director), jason@ashe.ws, (202) 843-5166
  • Sendi Brewster (ASHE Director of Conference and Events), sendi@ashe.ws, (202) 925-5935
Reporting
A confirmed case of COVID during the event or within 14 days after an event should be reported to ASHE Director of Conference and Events Sendi Brewster at conference@ashe.ws. If a positive case is reported during an event, the ASHE Staff will inform attendees that they may have been exposed to COVID-19 and should monitor their health for signs and symptoms of COVID-19 as well as provide further instructions from the headquarters hotel and Department of Health as applicable.

Self-Isolation (Potential Exposure)
Per the CDC (Source: https://www.cdc.gov/coronavirus/2019-ncov/your-health/quarantine-isolation.html), isolation is used to separate people infected with COVID-19 from those who are not infected. People who are in isolation should follow the directions established by their lodging facility or the Department of Health.

Quarantine (Confirmed Exposure)
  • If you are Vaccinated: People who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they don’t have symptoms and wear a mask indoors in public for 14 days following exposure or until their test result is negative.
  • If you are not vaccinated: If you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19 unless you have been fully vaccinated, you must Quarantine. Travelers must be isolated in quarantine at their hotel or lodging option and cover their costs associated with this, as needed, should isolation be required.

After the Event
If an event attendee tests positive for COVID within 10 days of their return from the event, they should report this to ASHE Director of Conference and Events Sendi Brewster at conference@ashe.ws.

If a positive case is reported, the ASHE Staff will notify attendees to take extra precautions if notified of a positive test while protecting the privacy of individuals. ASHE Staff will inform attendees that they may have been exposed to COVID-19 and should monitor their health for signs and symptoms of COVID-19.