In-Person Roundtables

Roundtable sessions provide a forum for scholars to engage in active discussion with other conference attendees about a completed research project or about a project in developing stages. It is an opportunity for Authors to share information in an informal, conversational style. 

Roundtable Sessions are 45-minutes long which features Authors sharing their research in an informal, conversational style. Two to four papers are assigned to each session, which is 45-minutes. During this session, Authors will have approximately 10 minutes per paper to talk and the remainder of the time should be spent in discussions of the research projects presented. 

There is no requirement to upload a final paper in the proposal system or to create a presentation. However, we do encourage authors to create a one-page handout–see below.​

Arriving to Your In-Person Roundtable Session (15 minutes prior to your session) 

Locate your session’s room assignment in the Conference Program. Plan to arrive 15 minutes early. 

In-Person Roundtable Session Format

As with the 2022 conference, Roundtable sessions will be hosted in breakout rooms rather than at round tables. This not only allows for social distancing, but also allows for greater accessibility and mitigation of noise. 

In-Person Roundtable Session Agenda (45 minutes)

Roundtable Sessions are 45-minutes long and feature Authors sharing their research in an informal, conversational style.
  1. The Chair introduces themself and acknowledges the place you are joining from (i.e., a land acknowledgment). Session Chair introduces the session and reviews the agenda/timing of the session (1-2 minutes). 
  2. Session Chair introduces Paper #1 and Presenters (1 minute) 
  3. Paper #1 (10 minutes).
  4. Session Chair introduces Paper #2 and Presenters (1 minute) 
  5. Paper #2 (10 minutes) 
  6. Session Chair introduces Paper #3 and Presenters (1 minute) 
  7. Paper #3 (10 minutes) 
  8. Session Chair facilitates Open Q&A (15 minutes).
NOTE: If only 2 presentations are assigned to a roundtable session, 15 minutes will be allocated to each Presenter. If there are four papers, then each Author will have 8 minutes.

In-Person Roundtable Session Handout 

We suggest you create a one-page handout of your paper. 
  • Use an easy-to-read font and layout (e.g., Times New Roman or Arial). Use at least a 14-point font.
  • Use high-contrast background and text colors (black text on white background).
  • Make sure your handout matches your presentation and add any references that may be helpful to your audience.
  • You can bring a few copies of this, share your email address with attendees and follow up afterward, or collect attendee emails to follow up afterward.
NOTE: There is no need to create a PowerPoint presentation.

In-Person Roundtable Presentation Tips

  • Keep your presentation simple and brief.
  • Determine the key points for your presentation and highlight them in your talk.
  • Speak slowly, clearly, and pause between topics, so attendees, captioners, and/or sign language interpreters can keep pace.
  • Avoid jargon, acronyms, and idioms, or explain acronyms, terms, names, etc., that you will use.
  • Summarize the main points at the end.
  • Have at least 3 questions to ask the attendees in the discussion to assist you with moving your work forward.
  • Have a pad of paper handy to allow attendees who have more in-depth questions to provide you with their contact information. 
  • Distribute your business card as a way to network with other attendees.