Justification Resources

ASHE understands conference attendance can be a budgetary challenge for your organization or department. As such, we have developed the resource below to shape your conversation with your program coordinators, department heads, supervisors, etc.

For graduate students, we hope this information can also help shape funding requests through your departments, graduate colleges, and/or graduate student organizations.

We encourage you to search for multiple funding sources that may exist across your institution or organization.
 
This letter serves as a formal request to attend the Association for the Study of Higher Education’s (ASHE) 46th Annual General Conference on November 3-6, 2021. ASHE is the premier academic association for higher education researchers, and the annual scholarly conference provides attendees with opportunities to present peer-reviewed research. This is an opportunity to not only continue building my presentation portfolio, but also enhances the reputation of the program, department, and university.

Through my full engagement in the conference program--including paper sessions, roundtables, presidential and invited sessions, and keynotes--I will be able to stay up-to-date with emerging research that will benefit my teaching [and/or learning if a graduate student], scholarship, and service to the field. I am happy to share what I have learned with my colleagues upon my return if desired.

Throughout the conference, more than 100 peer-reviewed scholarly sessions will be available to about 800 attendees in person.  This is in addition to networking events and meetings where I will serve as a representative of the institution. [insert here if there are any special meetings, such as journal ed boards, that you will attend]

[If Presenting: Additionally, I have been selected to present the [paper, symposia] titled [Insert Title]. This paper was selected for the conference through a peer-review process which has on average a 40% acceptance rate.

I know a limited pool of funds exist this year to support professional travel. This presents a unique opportunity in many ways, however, especially as [a graduate student/early career faculty/etc]. I am seeking support for expenses incurred in travel, registration, and meals as appropriate.

A detailed cost breakdown can be found below.
  • Registration: The full price for registering for the conference as a non-member is $550 but can be reduced to $230 [adjust by membership level--https://www.ashe.ws/registration2021] by registering as a member before the early deadline 8/31/2021.
  • Roundtrip Airfare: <DESIGNATE AIRPORTS>.
  • Ground Transportation: To/from airport is approximately $20 per trip, and about $5 around the city.
  • Hotel: ASHE has secured a discounted hotel rate of $209 per night (plus taxes and fees) at the Sheraton Puerto Rico Hotel. The total for four nights (Wednesday, Thursday, Friday, Saturday) is $730.07.
  • Meals: There are no formal meals provided by the conference. As such, based on [per diem regulator for institution], the estimated amount for meals for 5 days (including travel days) is
The total estimated costs associated with attending  the ASHE 2021 General Conference is $

I look forward to the opportunity to positively represent <INSERT INSTITUTION> at this scholarly conference and thank you for your consideration.

Sincerely, 
<YOUR NAME HERE>