Paper Sessions (Research, Scholarly, & Self-Designed)

In a 75-minute paper session, research papers (empirical/data-based studies) and scholarly papers (novel arguments, pose and grapple with critical questions, synthesize divergent bodies of literature, and/or elaborate new theoretical or conceptual frameworks) are presented. The papers are either submitted individually and sessions are created by the Program Committee or session organizers propose a complete session of papers (research and/or scholarly) that consists of up to four papers that address a specific topic.

The ASHE Program Committee Section Chairs accepted proposals in the format of Scholarly, Research and Self-Designed Paper Session Presentations. 

Uploading Your Paper (before October 25 at Noon Pacific)

Papers should not be longer than 30 double-spaced pages (excluding references, tables, and appendices).
  • We also encourage you to add a cover page with any relevant notes to the Paper Session Discussant (e.g., areas where feedback would be most helpful, if the paper was from a dissertation, etc.). 
  • Should you not upload a paper by the deadline, your Discussant may elect only to give cursory feedback or no feedback at all. 
  • Please note that when you upload your paper to the ASHE Conference Portal, it is not made public; it will only be visible to Presenters in your session, including your discussant and chair. Presenters are prohibited from publicly sharing any materials that  are uploaded in the ASHE Conference Portal. 

How to Upload your paper to the Conference Portal:
  1. The individual that submitted the proposal must log into the ASHE Conference Portal at
  2. Select Main Menu (Submission Site) from the menu.
  3. From the Submitter menu, select "Submitter."
  4. Make sure you are seeing your submissions by clicking the “Submitter” option
  5. Select over to the “Participations” tab (not the Submsisions tab).
  6. Under the “Action” column next to the accepted paper, select "upload."
  7. Select“Choose File” and select the saved PDF to upload (NOTE: only one file may be uploaded and it must be in PDF). 
  8. Select “Accept and Continue” to complete the upload.  

Uploading Your PowerPoint Presentation (before November 8 at Noon Pacific)

Review the information on the Creating Accessible Presentations section.
  1. Go to the Form at: ASHE Presentation Upload Form
  2. Select your Session Name (not the name of your paper).
  3. Upload your Presentation.
Arriving to Your Paper Session (15 minutes prior to your session)
  • Locate your session’s room assignment in the Conference Program. Plan to arrive 15 minutes early. Please note that there is a 15 minute break between sessions, so the previous session may still be wrapping up when you arrive.
  • In the 15 minutes before your session starting, the Paper Session Chair, Paper Session Discussant, and Paper Session Authors can discuss: 
    • The order of the presentations based on the program 
    • Name pronunciations and preferred names for Authors (e.g., Jason vs. Dr. Guilbeau)
    • The time limits for each Presenter 
    • Process for selecting questions for the Q and A section
    • Process for Q and A section of the session
ASHE Conference attendees participating in an In-Person Paper Session

Paper Session Format

  • All presentations will be screen and audio recorded to be featured OnDemand through the ASHE Virtual Ticket.
    • All Presenters MUST use the microphone, as must audience members who pose questions. There will be one microphone on the podium and one in the audience. If anyone is speaking and not using the microphone, the Session Chair will step in to ask them to use the microphone or repeat what was said.
    • All Presenters must use the ASHE laptop provided in the meeting space for their presentation. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop prior to your presentation.

Paper Session Agenda (75 minutes)

The typical Paper Session format is as follows:  (NOTE: Please coordinate with your Paper Session Chair if there are more/less than 3 papers. The order of presentation is by the listing on the event program.)
  1. The Paper Session Chair introduces themself and acknowledges the place you are joining from (i.e., a land acknowledgment). Paper Session Chair introduces the session and reviews the agenda/timing of the session (1-2 minutes). 
  2. Paper Session Chair introduces Paper #1 and Presenters (1 minute) 
  3. Paper #1 (15 minutes) 
  4. Paper Session Chair introduces Paper #2 and Presenters (1 minute) 
  5. Paper #2 (15 minutes) 
  6. Paper Session Chair introduces Paper #3 and Presenters (1 minute) 
  7. Paper #3 (15 minutes) 
  8. Paper Session Chair introduces Paper Session Discussant (1 minute) 
  9. Paper Session Discussant (15 minutes) 
  10. Paper Session Chair facilitates Open Q&A (10 minutes). 
During the session, the Paper Session Chair should keep strict time on each paper. They may have cards letting presenters know when they have 5, 1, and 0 minutes remaining.

Please be mindful that there is likely a session occurring after yours in the same room. We ask that you end on time and move conversations outside of the room so the next session can begin promptly.

Paper Session Recommended Individual Paper Presentation Format (15 minutes)

Depending on the focus of the paper, Presenters can take more or less time on theory, methods, and other sections. The following is a suggested guide, but not meant to be constrictive and can vary substantially by topic and paper: 
  1. 1 Minute: Introduction, Land Acknowledgement, Visual Description
  2. 2 Minutes: Paper Overview including the purpose and research questions 
  3. 3 or 4 Minutes: Literature Review and Theoretical Framework 
  4. 3 or 4 Minutes: Methodology & Methods 
  5. 4 Minutes: Results 
  6. 2 Minute: Implications & Conclusion 

Paper Session Audio/Video Provisions

ASHE will provide:
  • Projector and screen
  • Laptop computer with a hard-wired internet connection and audio connection. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop before your presentation. This is how we will screen record presentations for the OnDemand.
  • Podium with microphone