Presentation Resources

ASHE 2020 Session Information

Paper Sessions | Interactive Symposia | Roundtable Session | Poster Session | ​Performance, Visual, and Digital Scholarship Sessions | Chairs & Discussants

The information below is intended to help presenters, chairs, and discussants better navigate ASHE 2020. If you have additional questions, please email ASHE Conference Coordinator James Hines at james@ashe.ws.


Presenter Agreement

Updated July 31, 2020

By presenting at the ASHE Annual Conference, you agree to the following Virtual Presenter Agreement:

  • My presentation is based on original work that has not been published in any venue, online or print, or presented at other conferences.
  • For research or scholarly papers: The completed paper will be submitted through the ASHE Conference Portal by October 26, 2020.
  • For papers, posters, or roundtables: At least one of author/co-author will present the work on the day and time designated.
  • For interactive symposia: All of the presenters named in the proposal will present the work on the day and time designated.
  • All presenters, chairs, and discussants must be registered for the ASHE Conference and/or respective Pre-Conference by October 15, 2020; this ensures you will receive your individual presenter link prior to the conference.
  • I grant ASHE the right and permission to stream live and record my presentation(s) as part of the annual conference. This material will be available to conference registrants, members, and the ASHE community during and immediately after the conference for educational purposes consistent with the mission of the association. I relinquish the right to examine or approve the audio or video recordings before publication, including any print materials in connection with audio and video recordings. I agree no royalties are due to me.
  • I acknowledge that I have read this consent and release prior to agreeing to it and that I understand its content. I understand that the ASHE is relying on this agreement and release and that my release and consent or irrevocable.

If you do not agree to these items, please email conference@ashe.ws by September 1, 2020. Please include your name, session title, and what parts of the presenter agreement you do not agree to; please not this may prevent ASHE from allowing you to present during the annual conference.


Paper Sessions

 

Paper Guidelines

Research Papers

  • These studies are based on original data collection or secondary data analysis. Final research papers should not be longer than 30 double-spaced pages (excluding references, tables, and appendices).

Scholarly Papers

  • These papers are not required to adhere to an empirical research design (e.g., methods, data collection, and data analysis). Instead, scholarly papers pose critical questions, synthesize divergent bodies of literature, or elaborate new theoretical or conceptual frameworks.  Final papers should not exceed 30 double-spaced pages. 

Instructions for Submitting your Paper
Authors of papers should submit their full paper through ASHE Conference Portal no later than Monday, October 26, 2020, Noon Pacific.  

  1. The individual that submitted the proposal should log into the ASHE Conference Portal
  2. From the Submitter menu, click on the “Submitter” link
  3. Make sure you are seeing your submissions by clicking the “Submissions” tab.
  4. Under the “Action” column next to the accepted paper, click on the link “Upload.”
  5. Click “Choose File” and select the saved PDF to upload (note: only one file may be uploaded and it must be in PDF format). 
  6. Select “Accept and Continue” to complete the upload. 
 Session Agenda (75 minutes)
*Note: We will be in contact in the coming weeks and months with more information about the virtual platform, content, how-to guides and training.
  • Chair introduces session and reviews the agenda/timing of the session (1 minute)
  • Chair introduces Paper #1 and presenters (1 minute)
  • Paper #1 (15 minutes)
  • Chair introduces Paper #2 and presenters (1 minute)
  • Paper #2 (15 minutes)
  • Chair introduces Paper #1 and presenters (1 minute)
  • Paper #2 (15 minutes)
  • Chair introduces Discussant (1 minute)
  • Discussant (10-15 minutes)
  • Open Q&A (10-15 minutes)

Interactive Symposia

*Note: We will be in contact in the coming weeks and months with more information about the virtual platform, content, how-to guides and training.

An interactive symposium is an integrated session that features interaction between and among presenters and the audience to advance knowledge of a particular research problem, theoretical content, or teaching strategy. Rather than present the results of discrete research studies as in a paper session, participants in an interactive symposium or workshop session draw from research and/or experience to foster dialogue and interactions.

A typical interactive symposium session might begin with brief presentations from the panelists (or interactive Q&A between the moderator and panelists) about the session’s topic, followed by ample time for discussion and activities among the panelists and between the panelists and attendees.

If you are delivering work in an Interactive Symposium, please note that you are responsible for coordinating the presenters and flow of your session. 
 


Roundtable Session

*Note: We will be in contact in the coming weeks and months with more information about the virtual platform, content, how-to guides and training.

Roundtable presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. It is an opportunity for authors to share information in an informal, conversational style. Presenters are assigned to numbered tables in a large meeting room, where interested persons gather for discussion with the presenter.

Logistics for Roundtable Session

  • Roundtables during the general conference. Schedule information will be provided in the coming weeks. 
  • Plan to arrive 15 minutes early
  • The roundtable session is 60 minutes. Two-three papers are assigned per table. During this session, authors will have approximately 10 minutes per paper to talk and the remainder of the time should be spent in discussions of the research projects presented. 

Visuals/Presentations

  • There is no requirement to upload a final paper in the proposal system for Roundtable sessions.​
  • We suggest you create a one-page handout of your paper. 
    • Use an easy-to-read font and layout (e.g., Times New Roman or Arial). Use at least a 12-point font.
    • Use high-contrast background and text colors (black text on white background).
    • Make sure your handout matches your presentation and add any references that may be helpful to your audience.
  • Keep your presentation simple and brief.
    • Determine the key points for your presentation and highlight them in your talk.
    • Avoid speaking too fast, so participants and sign language interpreters can keep pace.
    • Avoid jargon, acronyms, and idioms or explain acronyms, terms, names, etc., that you will use.
    • Pause between topics allowing for different cognitive abilities.
    • Summarize main points at the end.

Communication/Interactions

  • Use silent applause or silent snaps after each presentation as a way to affirm presenters, you can use silent applause. Raising your arms, silent clapping, or waving your hands are all encouraged.
  • Have at least 3 questions to ask the attendees in the discussion to assist you with moving your work forward.
  • Have an email draft with your contact information ready to send as a way to network with other participants.

Poster Session

*Note: We will be in contact in the coming weeks and months with more information about the virtual platform, content, how-to guides and training.

Poster presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. Poster presenters will display their research virtually (more details to come!).

Logistics for Poster Session

  • While an in-person poster presentation has size and time restrictions, the virtual format will allow for some creativity. We will be in touch in the coming weeks and months about the virtual poster session format.

Recommended content for the poster includes:

  • A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)
  • A brief summary of the theoretical or conceptual foundation for the work
  • A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research. 
Visuals/Presentations
  • Use headers on your poster. Make sure your headers are clean and clear cut.
  • Consider using columns rather than rows for displaying content and arrange them in boxes.
  • Do not use colors that are bright, as they may not be accessible for seeing impaired individuals.
  • Consider utilizing size 28-32 size fonts. Headings of at least 48-point font and text at least 18-point font is helpful to readers. 
  • Keep figures and tables as simple as possible. Five to seven figures is acceptable.
  • If you provide illustrations, brief large type heading of no more than one or two lines should be provided above each illustration. However, it is best to limit text.
  • A well-done poster should provoke interest and questions rather than overwhelm with text.
Communication/Interactions
  • Simple handouts/brochures are an excellent complement to a poster session.
  • Consider providing an email to allow visitors who have more in-depth questions or would like more information about your research to contact you.
  • Rehearse the key content from your research poster. Remember, you are an expert on the topic, so be confident when you present!
  • Speak naturally and directly, but also slowly with your audience. Draw attention to key aspects of your poster.
  • Do not be afraid to pause when you are speaking with your audience. If there are questions, you want to take the time to speak to each question.
  • Pay attention to your audience to be sure they are following what you are saying and maintaining interest in your scholarship.
  • Again, do not be afraid to pause and check-in with your audience so that they can pose questions about your poster.
 

​Performance, Visual, and Digital Scholarship Sessions

*Note: We will be in contact in the coming weeks and months with more information about the virtual platform, content, how-to guides and training.

Sessions
PVDS will be presented during a 75-minute session block. 

Two to three presenters have been assigned to each session block which roughly gives each presenter 20 to 30 minutes each. We encourage presenters to work with the PVDS chairs as well as the other presenters to discuss logistics and timing to make sure the session runs smoothly. 

Because the PVDS Sessions are unique, PVDS Chairs will communicate with presenters to organize logistics for PVDS sessions to ensure a successful performance/presentation/delivery in a virtual platform.  


Chairs & Discussants

As we are now moving to a virtual conference, we are updating our supporting documents and resources for Chairs and Discussants. The core of the roles will remain the same: Chairs will provide organization and structure leading up to and during the presentations and Discussants will review papers (over about a two-three week period prior to the conference) and provide oral feedback during the session and, preferably, written feedback to each presenter. However, the specific logistics will look a little different in a virtual conference. We will be following up in the coming weeks and months with more details.