2021 Presentation Resources

ASHE 2021 Presentation Information

We invite you to reach out to ASHE Director of Conference and Events Sendi Brewster at conference@ashe.ws with any questions, comments, or concerns. 


2021 Presenter Guide

The purpose of this guide is to share important information to consider when developing presentations for and presenting at the ASHE 2021 General Conference and Pre-Conferences. 

After the success of ASHE’s first-ever virtual conference in 2020, we are excited to return to an in-person conference with the option of a virtual ticket as well as fully virtual Pre-Conferences in 2021. As we navigate best practices to safely reconvene in person while offering engaging virtual options and events, we've poured much time and attention into these resources; however, it is possible (and perhaps likely) that we missed something or something is not as clear as it could be. We hope you will reach out with any questions, comments, or concerns. This will help us ensure the resources we provide to the ASHE membership are as inclusive as possible.

Click Here to access the PDF of the Presenter Guide

The Presenter Guide includes:
  • Accessibility Information
  • Land Acknowledgement  Information
  • Presenter Terms of Agreement
  • Event Code Of Conduct
As well as specific information by presentation type:
  • Virtual Poster Presentations 
  • Fully Virtual Interactive Symposia Sessions (General Conference)
  • Virtual Paper Sessions (Scholarly, Research, and Self-Designed) Presentations (Pre-Conferences Only) 
  • Virtual Paper Session Chairs (Pre-Conferences Only)
  • Virtual Paper Session Discussants (Pre-Conferences Only)
  • Virtual Interactive Symposium Sessions (Pre-Conferences Only)
  • Virtual Roundtable Sessions (October 27, 2021) 
  • In-Person Interactive Symposia Sessions (General Conference)
  • In-Person Roundtable Sessions (General Conference) 
  • In-Person Paper Session (Research, Scholarly, & Self-Designed Paper) Presentations (General Conference)  
  • In-Person Performance, Visual, and Digital Scholarship (PVDS) Sessions (General Conference) 
  • In-Person Paper & PVDS Discussants (General Conference)  
  • In-Person Paper and PVDS Session Chairs (General Conference)

Pre-Conferences

All Pre-Conferences will be held virtually.


Presentation FAQ

The FAQs below are updated regularly. If you can't find an answer to your question below, please email conference@ashe.ws.

Reviews

Adjusting Presentation Info

Schedule

Uploading your paper

Discussants and Chairs

Session Types Conference Registration

How are decisions made about what is accepted for the conference?

This year, the Program Committee was charged with filtering through 1,134 proposals. Not only was the number of proposals high, so too was the quality. To make these decisions, over 300 ASHE members completed nearly 4,000 reviews. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions which they used to create cohesive sessions. In the end, more than 500 proposals were accepted. For more information regarding the review process visit: https://www.ashe.ws/reviewprocess. 

​When will I find out if my proposal has been accepted or rejected?

Notices were sent out in early July.

How do I access reviewer feedback on my proposal?

NOTE: Reviewer notification emails for a proposal are only sent to the submitter of the proposal. 

  1. ​Go to ASHE Conference Portal and log in with your ASHE member or Guest log-in information.
  2. Under the  “Submitter Menu,” click on the "Submitter" link. Once you do this, your submission(s) will be listed under the submissions tab.

  3. In the "Action" column, click on the "Review Summary" link to access reviewers' comments for the proposal.

  4. This will also be the place where you upload your final paper if your proposal was accepted.

I am an author but did not receive a notification. How do I find out if I was accepted and how do I access reviews?

Only the proposal submitter will receive a notification email. If you were the proposal submitter and did not receive a notification, please email conference@ashe.ws. If you were not the submitter but were listed on the proposal and want to see the reviews, you can log in to the ASHE Conference Portal, click "Submitter" in the Submitter menu, then click the "Participations" tab. All of the proposals you are associated with, as well as any other conference roles (discussant, chair, organizer, etc.), will appear here. Click "Review Summary" to view reviewer comments and scores. 

My scores were high, why wasn't I accepted?
To select conference presentations, more than 400 ASHE members completed nearly 4,000 reviews of 1,134 proposals. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions as they worked to create cohesive sessions. For more information regarding the review process visit: https://www.ashe.ws/reviewprocess

Can you re-evaluate my proposal?
Proposals are not able to be re-evaluated as decisions of the Program Committee are final due to time and space constraints.

Was my proposal also considered for a roundtable or poster?
If you selected the option to have your proposal also considered as a poster and/or roundtable, then yes, your proposal was also considered for that format. If you received a rejection notification email and you selected these alternate presentation options when submitting your proposal, this means your proposal was considered but not accepted for any format.


How do I add or delete a presenter/author? 

As communicated in your acceptance email and scheduling email, the deadline to do this was August 2.


How can I edit my Abstract?

As communicated in your acceptance email and scheduling email, the deadline to do this was August 2.

A presenter's name or institution/organization is incorrect. How do we update it?

As communicated in your acceptance email and scheduling email, the deadline to do this was August 2.


What Time Zone Does the ASHE 2021 Conference Use?

All activities during the ASHE 2021 Conference and Pre-Conference will occur in the Atlantic Standard/San Juan time zone. 

When is my presentation/session scheduled?

Information regarding the scheduling of your session was provided to the submitter in August. You can also find this information in the ASHE Conference Portal/

Can I request a time for my presentation?
With over 500 presentations to schedule, we cannot take requests for schedule preferences. 


What is the deadline to submit my paper?

If you are delivering a paper in a self-designed paper session or a regular paper session (scholarly or research), you must upload a copy of your full paper for your discussant and chair in the ASHE Conference Portal no later than October 12, 2021, at Noon Pacific Time. Should you not upload a paper by the deadline, your discussant may elect only to give cursory feedback or no feedback at all.

Please note that when you upload your paper to the ASHE site, it is not made public; it will only be visible to participants in your session including your discussant and chair. All participants are prohibited from publicly sharing any materials from presenters in their session which are uploaded in the ASHE Conference Portal. 

How do I upload my paper?

  1. The individual that submitted the proposal must log into the ASHE Conference Portal

  2. From the Submitter menu, click on the “Submitter” link

  3. Make sure you are seeing your submissions by clicking the “Submissions” tab.

  4. Under the “Action” column next to the accepted paper, click on the link “Upload.”

  5. Click “Choose File” and select the saved PDF to upload (note: only one file may be uploaded and it must be in PDF). 

  6. Select “Accept and Continue” to complete the upload. 


I am a discussant in a virtual session. What do I need to know?

  • Presenters have been asked to upload their final papers by October 12, 2021, at Noon Pacific. 
  • During the conference, you will provide feedback (orally but ideally also in written form) to authors at the session, and offer comments that look across the papers. The discussion should last about 10 minutes.
  • Critiques of individual papers should be framed constructively to assist the author(s) with revision aimed at preparing papers for publication; to underline, it will be helpful for authors to receive comments on particular features of a paper in writing.
  • Discussant comments are most helpful when they are largely integrative emphasizing how the paper topics, theories, study designs, and methods of the papers in the session reveal or obscure important knowledge or ways of understanding issues in our field.
  • All conference chairs and discussants must be registered for the ASHE Conference and must be current members of ASHE.
  • The ASHE 2021 Program Committee will also be hosting a Discussant Webinar in October to review best practices for being a Discussant, similar to the reviewer webinar hosted in May. More details will be coming soon.
I am a chair in a virtual session. What do I need to know?
  • Each paper session is 1 hour and 15 minutes throughout the conference.
  • Chairs facilitate the session by introducing speakers, keeping time, and organizing the questions & answers
  • Before the conference, chairs should email the presenters to encourage session papers get to the discussant in a timely fashion.
  • During the session, chairs should ensure they have a watch or phone to keep time for the presenters, and it is recommended to bring time cards (e.g., 5 minutes remaining, 1 minute remaining) to help presenters keep track of time. 
  • All conference chairs and discussants must be registered for the ASHE Conference and must be current members of ASHE. 

How do I access papers in my session as a Discussant or Chair?
*Note: Until the submitter uploads the final paper by October 26, the file defaults to supplemental information originally submitted with the proposal (e.g. graphs, charts, models).

  1. Go to ASHE Conference Portal and log in with your ASHE member or guest log-in information.
  2. Under the “Submitter Menu,” click on the "Chair/Discussant" tab.
  3. Within this link, you will find the sessions for which you are a participant (presenter, chair, discussant, organizer, etc). 
  4. Click on the "Participations" tab and click the "view" link next to the title of the session in which you are the Discussant
  5. Click on the "download individual submission file" link to download the papers uploaded by the submitter for each proposal in the session.  

I am leading or part of an Interactive Symposium. What do I need to know?

If you are delivering work in an Interactive Symposium, please note that you are responsible for coordinating the presenters and flow of your session. If you are presenting a Virtual Interactive Symposium, we will be in touch in the coming weeks and months with more details about the virtual platform and everything you need to know to make your Interactive Symposium successful.

I am presenting a Performance, Visual, and Digital session. What do I need to know?

If you are delivering work in the “PVDS” format, please expect communication from Dr. Amanda Latz or Dr. Charles Davis in September. Drs. Latz and Davis are organizing logistics for these sessions and will be working with each presenter to ensure a successful performance/presentation/delivery. 

I am delivering a roundtable presentation. What do I need to know?

Roundtable presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. It is an opportunity for authors to share information in an informal, conversational style. If you are delivering work in a roundtable session, please refer to the Conference Presenter Guide for more information.

Two-three papers are assigned per table. During this session, authors will have approximately 10 minutes per paper to talk and the remainder of the time should be spent in discussions of the research projects presented. There is no requirement to upload a final paper in the proposal system.​

The following are tips to enhance your roundtable:

  • Keep it simple and brief. Determine the key points for your roundtable and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis, as needed.
  • Allow time for questions and answers.
We will follow up in the coming weeks and months about the Virtual and In-Person Roundtable formats.

I am delivering a poster presentation. What do I need to know?
Poster presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. If you are delivering work in a poster session, please expect communication from Dr. Ashley Clayton in October. 

Recommended content for the poster includes:

  • A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)
  • A summary of the theoretical or conceptual foundation for the work
  • A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research. 
We will follow up in the coming weeks and months with more information.

Do I have to be registered for the ASHE Conference to present?

Yes. Anyone presenting during the ASHE Conference must be a registered participant. Those attending in-person will need to be registered for the in-person conference; those presenting virtually will need to be registered for the virtual ticket. Those presenting virtually but also attending the in-person conference will only need to be registered for the in-person conference.
 

How do I register for the ASHE Conference?

Don’t forget to register for the conference and take advantage of discounted registration prices through August 31. Conference registration information is available via https://www.ashe.ws/registration2021. All conference presenters must be registered for the ASHE Conference by the October 15 Presenter Registration deadline.

Is there funding available to attend the ASHE Conference?

The ASHE Board of Directors has developed a graduate student fund to assist in covering conference registration fees. For more information visit: https://www.ashe.ws/donate2021