Presenter FAQ

The FAQs below are updated regularly. If you can't find an answer to your question below, please email conference@ashe.ws.

Reviews

Adjusting Presentation Info

Schedule

Uploading your paper

Discussants and Chairs

Session Types Conference Registration

How are decisions made about what is accepted for the conference?

This year, the Program Committee was charged with considering over 1,000 proposals for about 200 sessions. Not only was the number of proposals high but so too was the quality. To make these decisions, nearly 500 ASHE members completed nearly 3,000 reviews. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions which they used to create cohesive sessions. In the end, more than 500 proposals were accepted. For more information regarding the review process visit: ashe.ws/reviewprocess

​When will I find out if my proposal has been accepted or rejected?

Notices will be sent out in early July.

How do I access reviewer feedback on my proposal?

NOTE: Reviewer notification emails for a proposal are only sent to the submitter of the proposal. 

  1. ​Go to ASHE Conference Portal and log in with your ASHE member or Guest log-in information.
  2. Under the  “Submitter Menu,” click on the "Submitter" link. Once you do this, your submission(s) will be listed under the submissions tab.

  3. In the "Action" column, click on the "Review Summary" link to access reviewers' comments for the proposal.

  4. This will also be the place where you upload your final paper if your proposal was accepted.

I am an author but did not receive a notification. How do I find out if I was accepted and how do I access reviews?

Only the proposal submitter will receive a notification email. If you were the proposal submitter and did not receive a notification, please email conference@ashe.ws. If you were not the submitter but were listed on the proposal and want to see the reviews, you can log in to the ASHE Conference Portal, click "Submitter" in the Submitter menu, then click the "Participations" tab. All of the proposals you are associated with, as well as any other conference roles (discussant, chair, organizer, etc.), will appear here. Click "Review Summary" to view reviewer comments and scores. 

My scores were high, why wasn't I accepted?
To select conference presentations, nearly 500 ASHE members completed nearly 3,000 reviews of over 1,000 proposals. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions as they worked to create cohesive sessions. For more information regarding the review process visit: ashe.ws/reviewprocess

Can you re-evaluate my proposal?
Proposals are not able to be re-evaluated as decisions of the Program Committee are final due to time and space constraints.

Was my proposal also considered for a works in progress or poster?

As communicated in the Call for Proposals, Roundtables are now Works in Progress which are meant to be unfinished projects or emerging ideas that the authors are actively working on. With this change, Research and Scholarly Papers are no longer able to be considered for alternate presentation formats as Works in Progress and Research and Scholarly Papers should differ in their format. Submitters were encouraged to consider the format that best matches their work.


How do I add or delete a presenter/author? 

You can find more information about this at ashe.ws/presentationadjustments. This must be done by July 14.


How can I edit my Abstract?

 You can find more information about this at ashe.ws/presentationadjustments. This must be done by July 14.

A presenter's name or institution/organization is incorrect. How do we update it?

You can find more information about this at ashe.ws/presentationadjustments. This must be done by July 14.


What Time Zone Does the ASHE 2022 Conference Use?

All activities during the ASHE 2023 Conference and Pre-Conference will occur in the Central/Minneapolis time zone.

When is my presentation/session scheduled?

Information regarding the scheduling of your session will be provided to the submitter in early August. You can also find this information in the ASHE Conference Portal once it is available.

Can I request a time for my presentation?
With over 500 presentations to schedule, we cannot take requests for schedule preferences. 


What is the deadline to submit my paper?

If you are delivering a Research or Scholarly Papers (including papers in a Self-Designed session) in the Virtual Conference Day, you must upload a copy of your full paper for your Discussant and Chair in the ASHE Conference Portal no later than October 19, 2023, at 4:00pm Central/Minneapolis  Time. 

If you are delivering a Research or Scholarly Papers (including papers in a Self-Designed session) in the ASHE General Conference or a Pre-Conference, you must upload a copy of your full paper for your Discussant and Chair in the ASHE Conference Portal no later than October 31, 2023, at 4:00pm Central/Minneapolis Time. 

Should you not upload a paper by the deadline, your Discussant may elect only to give cursory feedback or no feedback at all.

Please note that when you upload your paper to the ASHE site, it is not made public; it will only be visible to your Discussant, Chair, and Presenters in your session.. All participants are prohibited from publicly sharing any materials from presenters in their session which are uploaded in the ASHE Conference Portal.

How do I upload my paper?

  1. The individual that submitted the proposal must log into the ASHE Conference Portal

  2. From the Submitter menu, click on the “Submitter” link

  3. You will default to the "Submissions" tab, click on the "Participations" tab on the top of the Summary box. 

  4. Under the “Action” column next to the accepted paper, click on the link “Upload.”

  5. Click “Choose File” and select the saved PDF to upload (note: only one file may be uploaded and it must be in PDF). 

  6. Select “Accept and Continue” to complete the upload.


I am a discussant in a virtual session. What do I need to know?

  • Presenters have been asked to upload their final papers by October 19, 2023 at 4:00pm Central/Minneapolis Time. 

  • Virtual sessions will take place during the Virtual Conference Day on November 2, 2023 via Zoom. Information regarding the scheduling of your session will be provided in early August. You can also find this information in the ASHE Conference Portal once it is available.

  • During the conference, you will provide oral and written feedback to authors at the session and offer comments that inform and integrate the papers in the larger session. The discussion should last about 10 minutes.

  • Discussants should frame critiques of individual works constructively to assist the author(s) with revisions aimed at preparing papers for publication. Specifically, it is helpful for Discussants to provide authors written comments on particular features of their work in writing.

  • Discussant remarks at the session are most helpful when they are largely integrative emphasizing how the paper topics, theories, study designs, and methods of the papers in the session reveal or obscure important knowledge or ways of understanding issues in our field.

  • All conference Chairs and Discussants must be registered for the ASHE Conference and must be current members of ASHE.

  • The ASHE 2023 Program Committee will also be hosting a session on best practices for serving as a Discussant and an updated Session Discussant Guide. More details will be coming soon.

How do I access papers in my session as a Discussant or Chair?

*Note: Until the submitter uploads the final paper by October 19 at 4:00pm Central/Minneapolis Time for Virtual Conference Day sessions or October 31 at 4:00pm Central/Minneapolis Time for General Conference or Pre-Conference sessions, the file defaults to supplemental information originally submitted with the proposal (e.g. graphs, charts, models).

  1. Go to ASHE Conference Portal and log in with your ASHE member or guest log-in information.

  2. Under the “Submitter Menu,” click on the "Chair/Discussant" tab.

  3. Within this link, you will find the sessions for which you are a participant (presenter, chair, discussant, organizer, etc). 

  4. Click on the "Participations" tab and click the "view" link next to the title of the session in which you are the Discussant

  5. Click on the "download individual submission file" link to download the papers uploaded by the submitter for each proposal in the session. 


I am leading or part of an Interactive Symposium. What do I need to know?

If you are delivering work in an Interactive Symposium, please note that you are responsible for coordinating the presenters and flow of your session.

I am presenting a Performance, Visual, and Digital session. What do I need to know?

If you are delivering work in the PVDS format, please expect communication from the ASHE Staff in September. We are organizing logistics for these sessions and will be working with each presenter to ensure a successful performance/presentation/delivery. You must upload a PDF copy of your full paper (no longer than 30 double-spaced pages) in the ASHE Conference Portal or notes for your Discussant in the ASHE 2023 PVDS Form if the final form of your presentation will not be a traditional manuscript. One of these options must be completed no later than October 31, 2023 at 4:00pm Central/Minneapolis Time for General Conference or Pre-Conference Sessions.

I am delivering a works in progress presentation. What do I need to know?

Works in Progress sessions provide an opportunity for authors to share information regarding their research in an informal, conversational style and to receive feedback at early stages of the project. Both research and scholarly works are accepted. 

Accepted proposals were grouped with several other proposals that have similar content or foci in a 75-minute session. Each work in progress will have 20 minutes to discuss their work. Works in Progress Sessions will be moderated by a chair but will not feature a discussant. Presenters are encouraged to use 8-10 minutes to present their work followed by time to engage with audience members. Presenters are encouraged to end their presentation with prompts or questions for the audience. Each presenter will have up to 20 minutes for their presentation. Presenters are encouraged to create material providing an overview of their work, such as a very brief PowerPoint presentation and/or one-page handout, but should specifically focus on an overview of the project, purpose, and questions to engage the audience.

 

I am delivering a poster presentation. What do I need to know?

Posters are a mechanism for scholars to engage in interactive discussions with other conference participants about a research project. The poster venue allows scholars with similar research interests to interact by using a poster as the focal point. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. The presenters, rather than an assigned Discussant are responsible for facilitating the conversation.
 

If you are presenting a poster during the in-person Conference, you must create a poster size 48” high x 36” wide for the in-person Poster Session. A display board will be available to showcase your work. 

If you are presenting a poster during the Virtual Conference Day, you must create a PowerPoint presentation that you will share screen and present through Zoom in a fully virtual and synchronous Poster Session.


Recommended content for the poster includes:

  • A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)

  • A summary of the theoretical or conceptual foundation for the work

  • A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research. 

More information for creating accessible posters will be provided in the 2023 Presenter Guide that will be available at the end of August. Final papers and PowerPoint Presentations are not required or able to be uploaded

 

Do I have to be registered for the ASHE Conference to present?

Yes. Anyone presenting during the ASHE Conference must be a registered participant. Those attending in-person will need to be registered for the ASHE General Conference and/or respective Pre-Conference(s).  Anyone presenting virtually will need to be registered for the Virtual Conference Day. Those presenting virtually but also attending the in-person conference will only need to be registered for the in-person conference.

How do I register for the ASHE Conference?

Don’t forget to register for the conference and take advantage of discounted registration prices through August 5. Conference registration information is available via ashe.ws/registration2023. All conference presenters must be registered for the ASHE Conference by the September15 Presenter Registration deadline.

Is there funding available to attend the ASHE Conference?

ASHE offers a graduate student fund to assist in covering conference expenses. For more information and to apply for the scholarship visit ashe.ws/gradtravelscholarships2023. For more information about donating to the Graduate Student Scholarship Fund visit ashe.ws/donate2023