2020 Presenter FAQs
The FAQs below are updated regularly. If you can't find an answer to your question below, please email firstname.lastname@example.org.
- How are decisions made about what is accepted for the conference?
- When will I find out if my proposal has been accepted or rejected?
- How do I access reviewer feedback on my proposal?
- I am an author but did not receive a notification. How do I find out if I was accepted and how do I access reviews?
- My scores were high, why wasn't I accepted?
- Can you re-evaluate my proposal?
- Was my proposal also considered for a roundtable or poster?
Adjusting Presentation Info
- How do I add or delete a presenter/author?
- How do I see and edit my abstract?
- A presenter's name or institution/organization is incorrect. How do we update it?
- What Time Zone Does the ASHE 2020 Conference Use?
- When is my presentation/session scheduled?
- Can I request a time for my presentation?
Uploading your paper
Discussants and Chairs
- I am a discussant in a virtual session. What do I need to know?
- I am a chair in a virtual session. What do I need to know?
- How do I access papers in my session as a Discussant or Chair?
- I am leading or part of an Interactive Symposium. What do I need to know?
- I am presenting in the new Performance, Visual, and Digital track. What do I need to know?
- I am delivering a roundtable presentation. What do I need to know?
- I am delivering a poster presentation. What do I need to know?
- Do I have to be registered for the ASHE Conference to present?
- How do I register for the ASHE Conference?
- Is there funding available to attend the ASHE Conference?
NOTE: Reviewer notification emails for a proposal are only sent to the submitter of the proposal.
- Go to ASHE Conference Portal and log in with you ASHE member or Guest log-in information.
Under the “Submitter Menu,” click on the "Submitter" link. Once you do this, your submission(s) will be listed under the submissions tab.
In the "Action" column, click on the "Review Summary" link to access reviewers' comments for the proposal.
This will also be the place where you upload your final paper if your proposal was accepted.
Only the proposal submitter will receive a notification email. If you were the proposal submitter and did not receive a notification, please email email@example.com. If you were not the submitter but were listed on the proposal and want to see the reviews, you can log in to the ASHE Conference Portal, click "Submitter" in the Submitter menu, then click the "Participations" tab. All of the proposals you are associated with, as well as any other conference roles (discussant, chair, organizer, etc.) will appear here. Click "Review Summary" to view reviewer comments and scores.
My scores were high, why wasn't I accepted?
To select conference presentations, more than 500 ASHE members completed more than 3,500 reviews of more than 1,200 proposals. Each format type included a separate rubric which aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions as they worked to create cohesive sessions. For more information regarding the review process visit: https://www.ashe.ws/proposalreviewprocess.
Can you re-evaluate my proposal?
Proposals are not able to be re-evaluated as decisions of the Program Committee are final due to time and space constraints.
Was my proposal also considered for a roundtable or poster?
If you selected the option to have your proposal also considered as a poster and/or roundtable, then yes, your proposal was also considered for that format. If you received a rejection notification email and you selected these alternate presentation options when submitting you proposal, this means your proposal was considered but not accepted for any format.
If you need to add or remove a presenter/author, email the title of the presentation, name of the presenter, and presenter's email address to firstname.lastname@example.org by Monday, August 17, 2020, at Noon Pacific. No changes to presenters/authors can be made after this time.
*Note that each presenter must have an ASHE membership or guest account before they can be added to a presentation. An account can be created at https://www.ashe.ws/assoc_subscribe.asp.
- To view your abstract, log into the Conference Portal. https://convention2.allacademic.com/one/ashe/ashe20/
- Once you log in to the Conference Portal, click the Submitter link.
- Click the Participations tab, and click "view" under the Action column under for the presentation abstract you want to view
- To edit the abstract, complete the presentation adjustment form https://www.ashe.ws/presentationupdates2020
Presenter's names and institution/organization flow directly from the ASHE membership system. This can be updated at https://www.ashe.ws/login.asp.
What Time Zone Does the ASHE 2020 Conference Use?
All activities during the ASHE 2020 Conference and Pre-Conference will occur in the Central/New Orleans time zone.
Information regarding scheduling of your session will be provided to the submitter in August.
Can I request a time for my presentation?
With over 500 presentations to schedule, we cannot take requests for schedule preferences.
If you are delivering a paper in a self-designed paper session or a regular paper session (scholarly or research), you must upload a copy of your full paper for your discussant and chair in the ASHE Conference Portal no later than Monday, October 26, 2020 at 4PM Pacific Time. Should you not upload a paper by the deadline, your discussant may elect only to give cursory feedback or no feedback at all.
Please note that when you upload your paper to the ASHE site, it is not made public; it will only be visible to participants in your session including your discussant and chair. All participants are prohibited from publicly sharing any materials from presenters in their session which are uploaded in the ASHE Conference Portal.
The individual that submitted the proposal must log into the ASHE Conference Portal
From the Submitter menu, click on the “Submitter” link
Make sure you are seeing your submissions by clicking the “Submissions” tab.
Under the “Action” column next to the accepted paper, click on the link “Upload.”
Click “Choose File” and select the saved PDF to upload (note: only one file may be uploaded and it must be in PDF).
Select “Accept and Continue” to complete the upload.
I am a discussant in a virtual session. What do I need to know?
*Note: As we are now moving to a virtual conference, we are updating our supporting documents and resources for Discussants. The core of the role will remain the same: Discussants will review papers (over about a two-three week period prior to the conference) and provide oral feedback during the session and, preferably, written feedback to each presenter. However, the specific logistics will be slightly modified for the virtual conference.
- Presenters have been asked to upload their final papers by October 26, 2020 at 4pm Pacific. Between October 26 and the conference, you will read the papers.
- During the conference, you will provide feedback (orally but ideally also in written form) to authors at the session, and offer comments that look across the papers. The discussion should last about 10 minutes.
- Critiques of individual papers should be framed constructively to assist the author(s) with revision aimed at preparing papers for publication; to underline, it will be helpful for authors to receive comments on particular features of a paper in writing.
- Discussant comments are most helpful when they are largely integrative emphasizing how the paper topics, theories, study designs, and methods of the papers in the session reveal or obscure important knowledge or ways of understanding issues in our field.
- All conference chairs and discussants must be registered for the ASHE Conference and must be a current member of ASHE.
- The ASHE 2020 Program Committee will also be hosting a Discussant Webinar in October to review best practices for being a Discussant, similar to the reviewer webinar hosted in May. More details will be coming soon.
*Note: As we are now moving to a virtual conference, we are updating our supporting documents and resources for Chairs. The core of the role will remain the same: Chairs will provide organization and structure leading up to and during the presentations. However, the specific logistics will be slightly modified for the virtual conference. We will be following up in the coming weeks and months with more details.
- Each paper session is 1 hour and 15 minutes throughout the conference.
- Chairs facilitate the session by introducing speakers, keeping time, and organizing the questions & answers
- Prior to the conference, chairs should email the presenters to encourage session papers get to the discussant in a timely fashion.
- During the session, chairs should ensure they have a watch or phone to keep time for the presenters, and it is recommended to bring time cards (e.g., 5 minutes remaining, 1 minute remaining) to help presenters keep track of time.
- All conference chairs and discussants must be registered for the ASHE Conference and must be a current member of ASHE.
How do I access papers in my session as a Discussant or Chair?
*Note: Until the submitter uploads the final paper by October 26, the file defaults to supplemental information originally submitted with the proposal (e.g. graphs, charts, models).
- Go to ASHE Conference Portal and log in with you ASHE member or guest log-in information.
- Under the “Submitter Menu,” click on the "Chair/Discussant" tab.
- Within this link you will find the sessions for which you are a participant (presenter, chair, discussant, organizer, etc).
- Click on the "Participations" tab and click the "view" link next to the title of the session in which you are the Discussant
- Click on the "download individual submission file" link to download the papers uploaded by the submitter for each proposal in the session.
If you are delivering work in an Interactive Symposium, please note that you are responsible for coordinating the presenters and flow of your session. We'll be in touch in the coming weeks and months with more details about the virtual platform and everything you need to know to make your Interactive Symposium successful.
If you are delivering work in the “PVDS” format, please expect communication from Dr. Bridget Turner Kelly and Dr. Wilson Okello in September. Dr. Turner Kelly and Dr. Okello are organizing logistics for these sessions, and will be working with each presenter to ensure a successful performance/presentation/delivery.
I am delivering a roundtable presentation. What do I need to know?
*Note: We'll be in touch in the coming weeks and months with more details about the virtual platform and everything you need to know to make your roundtable presentation a success.
Roundtable presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. It is an opportunity for authors to share information in an informal, conversational style. If you are delivering work in a roundtable session, please expect communication from Dr. Ashley Clayton in October.
The following are tips to enhance your roundtable:
- Keep it simple and brief. Determine the key points for your roundtable and highlight these, rather than trying to cover the whole project. You can elaborate on these points on an individual basis, as needed.
- Allow time for questions and answers.
I am delivering a poster presentation. What do I need to know?
*Note: We'll be in touch in the coming weeks and months with more details about the virtual platform and everything you need to know to make your Poster presentation successful.
Poster presentations provide a forum for scholars to engage in active discussion with other conference participants about a completed research project or about a project in developing stages. The poster venue allows scholars with similar research interests to interact by using the poster as a focal point. If you are delivering work in a poster session, please expect communication from Dr. Ashley Clayton in October.
Recommended content for the poster includes:
- A clear statement of the purpose or goals of the research (i.e., the primary research questions or issues being addressed)
- A brief summary of the theoretical or conceptual foundation for the work
- A description of the methodology being used and the project findings (if applicable), and the theoretical and/or practical significance and implications of the research.
Don’t forget to register for the conference and take advantage of regular registration prices through October 15. Conference registration information is available via https://www.ashe.ws/registration2020. All conference presenters must be registered for the ASHE Conference by the October 15 deadline.
Is there funding available to attend the ASHE Conference?
The ASHE Board of Directors has develped graduate student fund to assist in covering conference registration fees. For more information visit: https://www.ashe.ws/donate2020.