Presenter Terms of Agreement

By presenting at the 2023 ASHE Annual Conference, you agree to the following terms of the agreement:

  1. All co-authors and/or presenters are named in my proposal, are aware of this submission, have agreed to be listed on this proposal, and understand these terms of agreement.

  2. This proposal is based on original work that has not been and will not before the conference be published in any venue online or print or presented at other conferences. This proposal does not include text generated from a large-scale language model (LLM) such as ChatGPT, with the exception of proposals that explicitly study LLM text and present text as part of the conceptual or experimental analysis, in which case all instances of LLM text must be clearly identified as LLM text in the proposal.

  3. All presenters agree to register for the ASHE General Conference, Virtual Conference Day, and/or respective Pre-Conference by September 15, 2023, 4:00 PM Central/Minneapolis Time and pay appropriate registration fees. 

  4. For Research Paper, Scholarly Paper, and Self-Designed Paper proposals: If accepted, the completed paper will be submitted through the ASHE Conference Portal by:
    • October 19, 2023 4:00 PM Central/Minneapolis Time, if accepted for the Virtual Conference Day
    • October 31, 2023, 4:00 PM Central/Minneapolis Time, if accepted for the In-Person Conference in Minneapolis, Minnesota. 
      Failure to upload a completed paper by the respective deadline may result in the submission being removed from the conference program.
  5. For PVDS proposals: If accepted, presenters will submit notes for their Discussant to support the PVDS Discussant’s role in providing constructive feedback to Presenters before viewing the presentation by:
    • October 19, 2023 4:00 PM Central/Minneapolis Time, if accepted for the Virtual Conference Day
    • October 31, 2023, 4:00 PM Central/Minneapolis Time, if accepted for the In-Person Conference in Minneapolis, Minnesota. 
  6. All presenters agree to upload their PowerPoint presentations by:
    • October 26, 2023, 4:00 PM Central/Minneapolis Time, if accepted for the Virtual Conference Day
    • November 7, 2023, 4:00 PM Central/Minneapolis Time, if accepted for the In-Person Conference in Minneapolis, Minnesota.
  7. For Paper, Poster, PVDS, Self-Designed Paper Sessions, or Works in Progress proposals: If accepted, at least one author/co-author will present the work on the day and time designated and all authors/co-authors presenting will register and pay for the respective event in which they are presenting.
  8. For Interactive Symposium proposals: If accepted, all of the presenters named in the proposal will present the work on the day and time designated and all authors/co-authors presenting will register and pay for the respective event in which they are presenting.
  9. Submitters with an outstanding balance owed to the Association of more than 30 days may be removed from consideration by the ASHE Staff in accordance with the ASHE Payment Policies. 
  10. All Presenters at the Virtual Conference Day grant ASHE the right and permission to stream live and record presentation(s) as part of the annual conference. This material will be available to conference registrants, members, and the ASHE community during and after the conference for educational purposes consistent with the mission of the association. Presenters relinquish the right to examine or approve the audio or video recordings before publication, including any print materials in connection with audio and video recordings. Presenters agree no royalties are due to me. By agreeing to these terms, presenters understand that ASHE is relying on this agreement and release and that release and consent are irrevocable.
If you do not agree to these items, please email conference@ashe.ws and include your name, session title, and what parts of the Presenter agreement you do not agree to; please note this may prevent ASHE from allowing you to present during the annual conference.