Performance, Visual, and Digital Scholarship (PVDS) Sessions

PVDS Sessions intend to provide opportunities for the (re)presentation of scholarship, inquiry, and knowledge production in the forms of exhibitions, live performances, videos, looped slides, and other digital and arts-based mediums. PVDS Sessions will be based on empirical research that present findings of a study including photo-voice exhibition, spoken word art, performance ethnography, digital storytelling, poetry, documentary videos, art displays, visual discourse analyses, digital humanities projects, and other (re)presentations of knowledge production and inquiry outside of the paper, symposium, or poster formats. 

Individual PVDS Sessions will be no longer than 15 minutes in length. Sessions will incorporate individualized logistical and technical needs requested by the Presenter(s) to allow for the full display or performance of their session.

Uploading Your Paper and/or Notes for Your Discussant (before October 25 at Noon Pacific)

We ask that PVDS Presenters upload their full paper and/or notes for their Discussant in advance of their respective presentations to support the Discussant’s role in providing constructive feedback to Presenters before viewing the presentation. 
  1. Go to the Form at: PVDS Information for Your Discussant Form
  2. Select your Session Name (this will mirror the name of your presentation).
  3. Upload your Presentation.

Uploading Your PowerPoint Presentation (before November 8 at Noon Pacific)

Review the information on the Creating Accessible Presentations section and the considerations listed in the section below.
  1. Go to the Form at: ASHE Presentation Upload Form
  2. Select your Session Name (this will mirror the name of your presentation).
  3. Upload your Presentation.

PVDS Room Set-Up

On Friday, November 18 from 9:15am-10:00am, ASHE Staff will be available in the PVDS Room for presenters to view the room and finalize any last-minute details.

Arriving to Your PVDS Session (15 minutes before your session)

  • Locate your session’s room assignment in the Conference Program. Plan to arrive 15 minutes early. Please note that there is a 15-minute break between sessions, so the previous session may still be wrapping up when you arrive.
  • Ensure that the conditions of the space are ideal for your presentation.
  • In the 15 minutes before your session starting, the Session Chair, Session Discussant, and Session Authors can discuss: 
    • The order of the presentations based on the program 
    • Name pronunciations and preferred names for Authors (e.g., Jason vs. Dr. Guilbeau)
    • The time limits for each Presenter
    • Process for selecting questions for the Q and A section
    • Process for Q and A section of the session

In-Person PVDS Session Format

  • All presentations will be screen and audio recorded to be featured OnDemand through the ASHE Virtual Ticket.
    • All Presenters MUST use the microphone, as must audience members who pose questions. There will be one microphone on the podium, one on the head table, and one in the audience. If anyone is speaking and not using the microphone, the Session Chair will step in to ask them to use the microphone or repeat what was said.
    • All Presenters must use the ASHE laptop provided in the meeting space for their presentation. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop prior to your presentation.

In-Person PVDS Session Agenda (75 minutes)

The typical PVDS Session agenda is as follows: (NOTE: Please coordinate with your Session Chair if there are more/less than 3 presentations. The order of presentation is by the listing on the event program.)
  1. Chair introduces session and reviews the agenda/timing of the session (1 minute)
  2. Chair introduces Presentation #1 and Presenters (1 minute) 
  3. Paper #1 (15 minutes) 
  4. Chair introduces Presentation #2 and Presenters (1 minute) 
  5. Paper #2 (15 minutes) 
  6. Chair introduces Presentation #3 and Presenters (1 minute) 
  7. Paper #3 (15 minutes) 
  8. Chair introduces Discussant (1 minute) 
  9. Discussant (10 minutes) 
  10. Chair facilitates Open Q&A (15 minutes) 
NOTE: Please be mindful that there is likely a session occurring after yours in the same room. We ask that you end on time and move conversations outside of the room so the next session can begin promptly.

PVDS Individual Presentation Format (15 minutes)

Depending on the focus of the presentation, Presenters can take more or less time on theory, methods, and other sections. The following is a suggested guide and not to be constrictive.: 
  1. 1 Minute: Introduction, Land Acknowledgement, Visual Description
  2. 2 Minutes: Presentation Overview including the purpose and research questions 
  3. 3 or 4 Minutes: Literature Review and Theoretical Framework 
  4. 3 or 4 Minutes: Methodology & Methods 
  5. 4 Minutes: Results 
  6. 2 Minute: Implications & Conclusion 

PVDS Audio/Video Provisions

ASHE will provide:
  • Projector and screen
  • Laptop computer with a hard-wired internet connection and audio connection. We recommend uploading your presentation to a USB drive and then saving it onto the ASHE laptop desktop before your presentation. This is how we will screen record presentations for the OnDemand.
  • 6 microphones (1-wired on the podium, 2-handheld, 2-lapel, 2 in audience)
  • A 8’x12’ stage with a podium and tables
  • Additional provisions as communicated between presenters and ASHE Staff

PVDS Accessibility Considerations

  • Images related to presentations (non-decorative) should have alternative text provided. Alternative text is a brief description of the image that can be attached in PowerPoint. 
  • If including a video, make sure captions are included.
  • If including audio, provide a transcript, that is, a text version of the speech and non-speech audio information. Ideally, make it a descriptive transcript that also includes a text description of the visual information. See Web Accessibility Initiative for an example.
  • Include multiple methods of communication in your presentation (visual, audio, handout, transcripts, etc.
  • Keep aisles clear to allow access for everyone. Please keep performance or display items out of the aisles.