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Presenter Terms of Agreement

Terms of Agreement for Proposal Submissions:

  1. All co-authors and/or presenters are named in my proposal, are aware of this submission, have agreed to be listed on this proposal, and understand these terms of agreement.

  2. This proposal is based on original work that has not been and will not before the conference be published in any venue online or print or presented at other conferences. (Dissertations published on university websites or portals does not disqualify authors from presenting at ASHE.) This proposal does not include text generated from a large-scale language model (LLM) such as ChatGPT, with the exception of proposals that explicitly study LLM text and present text as part of the conceptual or experimental analysis, in which case all instances of LLM text must be clearly identified as LLM text in the proposal.

  3. Individual names and/or organization names do not appear anywhere on the proposal unless the proposal is an Interactive Symposium. If a name appears anywhere on the proposal, it will be removed from consideration.

  4. All current ASHE members with a terminal degree (e.g., Ed.D., J.D., Ph.D.) listed on proposals agree to review a minimum of three proposals.

Terms of Agreement for Accepted Proposals:

  1. All presenters agree to register for the ASHE General Conference, Virtual Conference Day, and/or respective Pre-Conference by September 3, 2025, 3:00 PM Mountain/Denver Time and pay appropriate registration fees. 

  2. For Research Papers, Scholarly Papers, and Self-Designed Paper proposals: If accepted, the completed paper will be submitted through the ASHE Conference Portal by:

    • October 20, 2025 3:00 PM Mountain/Denver Time, if accepted to present a virtual presentation for either the CEP Pre-Con or the Virtual Conference Day

    • October 23, 2025, 3:00 PM Mountain/Denver Time, if accepted for the In-Person Conference or a Pre-Conference in Denver, Colorado. 

Failure to upload a completed paper by the respective deadline may result in the submission being removed from the conference program.

  1. For PVDS individual proposals: If accepted, presenters will submit notes for their Discussant to support the PVDS Discussant’s role in providing constructive feedback to Presenters before viewing the presentation by:

    • October 20, 2025 3:00 PM Mountain/Denver Time, if accepted to present a virtual presentation for either the CEP Pre-Con or for the Virtual Conference Day

    • October 23, 2025, 3:00 PM Mountain/Denver Time, if accepted for the In-Person Conference or a Pre-Conference in Denver, Colorado. 

  2. All presenters agree to upload their PowerPoint presentations by:

    • October 23, 2025, 3:00 PM Mountain/Denver Time, if accepted to present a virtual presentation for either the CEP Pre-Con or for the Virtual Conference Day

    • October 30, 2025, 3:00 PM Mountain/Denver Time, if accepted for the In-Person Conference or a Pre-Conference in Denver, Colorado.

  1. For Paper, Poster, PVDS individual presentation, Self-Designed Paper Sessions, or Works in Progress proposals: If accepted, at least one author/co-author will present the work on the day and time designated and all authors/co-authors presenting will register and pay for the respective event in which they are presenting.

  2. For Interactive Symposium and PVDS session proposals: If accepted, all of the presenters named in the proposal will present the work on the day and time designated and all authors/co-authors presenting will register and pay for the respective event in which they are presenting.

  3. Submitters with an outstanding balance owed to the Association of more than 30 days may be removed from consideration by the ASHE Staff in accordance with the ASHE Payment Policies.

  4. All Presenters at the CEP Pre-Con and Virtual Conference Day grant ASHE the right and permission to stream live and record presentation(s) as part of the annual conference. This material will be available to conference registrants, members, and the ASHE community during and after the conference for educational purposes consistent with the mission of the association. Presenters relinquish the right to examine or approve the audio or video recordings before publication, including any print materials in connection with audio and video recordings. Presenters agree no royalties are due to me. By agreeing to these terms, presenters understand that ASHE is relying on this agreement and release and that release and consent are irrevocable.