Association for the Study of Higher Education Logo

Presenter FAQ

The FAQs below are updated regularly. If you can't find an answer to your question below, please email conference@ashe.ws.

Reviews

  • How are decisions made about what is accepted for the conference? This year, the Program Committee was charged with considering 1,787 proposals for about 200 sessions. This was the most proposals ever received in ASHE's 51 year history. Not only was the number of proposals high, but so too was the quality. To make these decisions, nearly 700 ASHE members completed over 5,000 reviews. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions which they used to create cohesive sessions. In the end, more than 500 proposals were accepted. For more information regarding the review process visit: ashe.ws/review-process.

  • When will I find out if my proposal has been accepted or rejected? Notices will be sent out via e-mail to individuals that submitted proposals in early July.

  • How do I access reviewer feedback on my proposal? Reviewer notification emails for a proposal are sent only to the submitter and only the submitter can access reviewer feedback. Go to ASHE Conference Portal and log in with your ASHE member or Guest log-in information. In the left menu bar, select "Results."  (Note: This section is only accessible to the primary submitter).

  • I am a participant but did not receive a notification. How do I find out if I was accepted and how do I access reviews? Only the proposal submitter will receive a notification email. If you were the proposal submitter and did not receive a notification, please email conference@ashe.ws. 

  • My scores were high, why wasn't I accepted? To select conference presentations, over 700 ASHE members completed over 5,000 reviews of 1,776 proposals. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions as they worked to create cohesive sessions. For more information regarding the review process visit: ashe.ws/review-process

  • One of the reviewers provided different scoring than the other two and/or provided feedback that wasn't aligned with the other two. Can you reconsider my proposal? Our peer review process intentionally includes three reviewers with diverse expertise, meaning scores and feedback will sometimes vary. The Program Committee considers the full scope of all three reviews in their final decision. Because this comprehensive evaluation has already taken place, we cannot reconsider proposals for this cycle.
  • Can you re-evaluate my proposal? Given the thorough nature of our review process and strict presentation timelines, we unfortunately aren't able to revisit selection decisions once they are made. While we wish we could feature every submission, our team strived to ensure a highly reliable, constructive, and equitable review process. For a complete description of our collaborative proposal review process, you can click here to learn more. 

  • Was my proposal also considered for a works in progress or poster? As communicated in the Call for Proposals, Roundtables are now Works in Progress, which are meant to be unfinished projects or emerging ideas that the authors are actively working on. With this change, Research and Scholarly Papers are no longer able to be considered for alternate presentation formats as Works in Progress and Research and Scholarly Papers should differ in their format. Submitters were encouraged to consider the format that best matches their work.

Adjusting Presentation Info

  • How do I add or delete a presenter/author? If you need to add or remove participants, or make grammatical corrections to your proposal title or abstract, the proposal submitter can log into the Conference Portal (Note: only the person who originally submitted the proposal will have this option; co-authors will not see the proposal not can they make adjustments). All adjustments will be reviewed to ensure they align with the original proposal and that participant counts do not exceed the limit (i.e., 4 proposal submissions or 5 times on the schedule for the General Conference).  Please note that the deadline for any modifications is September 3, 2026. Due to scheduling constraints and the finalization of the conference program, we are unable to accept or accommodate any changes or adjustments after this date.

  • How do I edit my title or abstract? Edits to the title or abstract are able to be made for spelling or grammatical reasons only. No substantive changes are allowed to titles at this time as these substantive changes could create conflicts with the other presentations in the session. If you need to add or remove participants, or make grammatical corrections to your proposal title or abstract, the proposal submitter can log into the Conference Portal in the left menu, select "Needs Attention". (Note: only the person who originally submitted the proposal will have this option; co-authors will not see the proposal not can they make adjustments). All adjustments will be reviewed to ensure they align with the original proposal and that participant counts do not exceed the limit (i.e., 4 proposal submissions or 5 times on the schedule for the General Conference).  Please note that the deadline for any modifications is September 3, 2026. Due to scheduling constraints and the finalization of the conference program, we are unable to accept or accommodate any changes or adjustments after this date.

  • A presenter's name or institution/organization is incorrect. How do we update it? Each presenter's name and organization/institution flows directly from the ASHE membership system. To adjust this information, a presenter can log in to their profile at ashe.ws/login and update their information. Changes made after Wednesday, September 3 at 8am Pacific Time may not appear in the online conference program and/or conference app.

Schedule

  • What Time Zone Does the ASHE Conference use? All activities during the ASHE Virtual Conference Day, will be listed in Pacific Time. The In-Person Conference, and Pre-Conferences will occur in San Juan Time. San Juan, Puerto Rico, is in the Atlantic Standard Time (AST) zone, which is UTC-4 and does not observe daylight saving time. Beginning at the end of daylight savings time on November 1, San Juan Puerto Rico will be 1 hour ahead of Eastern Time. Thus, during the In-Person Conference in San Juan beginning on November 3, after the U.S. switches to Eastern Standard Time (EST), San Juan is one hour ahead of Eastern Time. 

  • When is my presentation/session scheduled? Information regarding the scheduling of your session will be provided to the submitter via email in early August. You can also find this information in the ASHE Conference Portal once it is available.

  • Can I request a time for my presentation? With over 700 presentations to schedule, we cannot take requests for schedule preferences.

Uploading your paper

  • What is the deadline for submitting my paper? You can find this information here.

  • How do I upload my paper? Please visit the Paper section of the Presenter Guide.

Discussants and Chairs

  • I am a Discussant in a session. What do I need to know? Please visit the Discussant section of the Presenter Guide. 

  • I am a Chair in a session. What do I need to know? Please visit the Chair section of the Presenter Guide.

  • How do I access papers in my session as a Discussant or Chair? Please visit the Discussant section of the Presenter Guide.

Session Types

  • I am leading or part of an Interactive Symposium. What do I need to know? Please visit the Interactive Symposium section of the Presenter Guide.

  • I am presenting a Performance, Visual, and Digital project. What do I need to know? Please visit the PVDS section of the Presenter Guide.

  • I am delivering a Works-In-Progress presentation. What do I need to know? Please visit the Works In Progress Section of the Presenter Guide.

  • I am delivering a poster presentation. What do I need to know? Please visit the Poster section of the Presenter Guide.

Conference Registration

  • Do I have to be registered for the ASHE Conference to present? Yes. Anyone presenting during the ASHE Conference must be a registered participant. Those attending in person will need to be registered for the ASHE General Conference and/or the respective Pre-Conference(s). Anyone presenting virtually will need to be registered for the Virtual Conference Day. Those presenting virtually but also attending the in-person conference will only need to be registered for the in-person conference as registration for Virtual Conference Day is included with in-person general conference and any pre-conference registration. 

  • How do I register for the ASHE Conference? Don’t forget to register for the conference and take advantage of discounted registration prices through July 31. Conference registration information is available via ashe.ws/events/conference. All conference presenters must be registered for the ASHE Conference by the Presenter Registration deadline of September 3.

  • Is there funding available to attend the ASHE Conference? ASHE offers scholarships to assist in covering conference expenses. For more information and to apply for the scholarship visit ashe.ws/scholarships. Applications are open now and due no later than July 15, 2026. For information about donating to the Graduate Student Scholarship Fund visit the donation page.