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Presenter FAQ

The FAQs below are updated regularly. If you can't find an answer to your question below, please email conference@ashe.ws.

Reviews

  • How are decisions made about what is accepted for the conference? This year, the Program Committee was charged with considering over 1,000 proposals for about 200 sessions. Not only was the number of proposals high but so too was the quality. To make these decisions, nearly 500 ASHE members completed over 3,000 reviews. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions which they used to create cohesive sessions. In the end, more than 500 proposals were accepted. For more information regarding the review process visit: ashe.ws/review-process.

  • When will I find out if my proposal has been accepted or rejected? Notices will be sent out in early July.

  • How do I access reviewer feedback on my proposal? Reviewer notification emails for a proposal are only sent to the submitter of the proposal. Go to ASHE Conference Portal and log in with your ASHE member or Guest log-in information. Under the “Submitter Menu,” click on the "Submitter" link. Once you do this, your submission(s) will be listed under the submissions tab. In the "Action" column, click on the "Review Summary" link to access reviewers' comments for the proposal. This will also be the place where you upload your final paper if your proposal was accepted.

  • I am an author but did not receive a notification. How do I find out if I was accepted and how do I access reviews? Only the proposal submitter will receive a notification email. If you were the proposal submitter and did not receive a notification, please email conference@ashe.ws. If you were not the submitter but were listed on the proposal and want to view the reviews, you can log in to the ASHE Conference Portal, click "Submitter" in the Submitter menu, then click the "Participations" tab. All of the proposals you are associated with, as well as any other conference roles (discussant, chair, organizer, etc.), will appear here. Click "Review Summary" to view reviewer comments and scores.

  • My scores were high, why wasn't I accepted? To select conference presentations, nearly 500 ASHE members completed over 3,000 reviews of over 1,000 proposals. Each format type included a separate rubric that aligned with the Call For Proposals. The Program Committee then met in June to make decisions by weighing quantitative scores and qualitative feedback to tune their decisions as they worked to create cohesive sessions. For more information regarding the review process visit: ashe.ws/review-process

  • Can you re-evaluate my proposal? Proposals are not able to be re-evaluated as decisions of the Program Committee are final due to time and space constraints.

  • Was my proposal also considered for a works in progress or poster? As communicated in the Call for Proposals, Roundtables are now Works in Progress which are meant to be unfinished projects or emerging ideas that the authors are actively working on. With this change, Research and Scholarly Papers are no longer able to be considered for alternate presentation formats as Works in Progress and Research and Scholarly Papers should differ in their format. Submitters were encouraged to consider the format that best matches their work.

Adjusting Presentation Info

  • How do I add or delete a presenter/author? You can find more information about this at ashe.ws/presentation-adjustments. This must be done by Friday, August 1.

  • How do I edit my abstract? You can find more information about this at ashe.ws/presentation-adjustments. This must be done by Friday, August 1.

  • A presenter's name or institution/organization is incorrect. How do we update it? You can find more information about this at ashe.ws/presentation-adjustments. This must be done by Friday, August 1.

Schedule

  • What Time Zone Does the ASHE Conference use? All activities during the ASHE Virtual Conference Day, Conference, and Pre-Conferences will occur in the Mountain/Denver time zone.

  • When is my presentation/session scheduled? Information regarding the scheduling of your session will be provided to the submitter via email in early August. You can also find this information in the ASHE Conference Portal once it is available.

  • Can I request a time for my presentation? With over 500 presentations to schedule, we cannot take requests for schedule preferences.

Uploading your paper

  • What is the deadline for submitting my paper? You can find this information here.

  • How do I upload my paper? Please visit the Paper section of the Presenter Guide (available in late August).

Discussants and Chairs

  • I am a Discussant in a virtual session. What do I need to know? Please visit the Discussant section of the Presenter Guide (available in late August).

  • I am a Chair in a virtual session. What do I need to know? Please visit the Chair section of the Presenter Guide (available in late August)

  • How do I access papers in my session as a Discussant or Chair? Please visit the Discussant section of the Presenter Guide (available in late August)

Session Types

  • I am leading or part of an Interactive Symposium. What do I need to know? Please visit the Interactive Symposium section of the Presenter Guide (available in late August)

  • I am presenting a Performance, Visual, and Digital project. What do I need to know? Please visit the PVDS section of the Presenter Guide (available in late August)

  • I am delivering a Works-In-Progress presentation. What do I need to know? Please visit the Works In Progress Section of the Presenter Guide (available in late August)

  • I am delivering a poster presentation. What do I need to know? Please visit the Poster section of the Presenter Guide (available in late August)

Conference Registration

  • Do I have to be registered for the ASHE Conference to present? Yes. Anyone presenting during the ASHE Conference must be a registered participant. Those attending in-person will need to be registered for the ASHE General Conference and/or respective Pre-Conference(s). Anyone presenting virtually will need to be registered for the Virtual Conference Day. Those presenting virtually but also attending the in-person conference will only need to be registered for the in-person conference.

  • How do I register for the ASHE Conference? Don’t forget to register for the conference and take advantage of discounted registration prices through July 31. Conference registration information is available via ashe.ws/events/conference. All conference presenters must be registered for the ASHE Conference by the Presenter Registration deadline of September 3.

  • Is there funding available to attend the ASHE Conference? ASHE offers scholarships to assist in covering conference expenses. For more information and to apply for the scholarship visit ashe.ws/scholarships. For more information about donating to the Graduate Student Scholarship Fund visit here.