Mailing List

ASHE Membership Mailing List Guidelines

This information is for organizations who want to mail items to ASHE members. To do so, information is included below about how to apply to rent the mailing list of ASHE members.

The ASHE Mailing List is available to

  1. Non-profit organizations: $400 rental fee
  2. For profit businesses: $600 rental fee
List Selections Available
  1. All members
  2. Domestic members
  3. Domestic and Canadian members
  4. International members
Address Format
All lists will be provided in an Excel format electronically and will only include members’ mailing addresses. The data provided for each member will include:
  • name
  • affiliation
  • address
  • membership status
No email addresses will be provided. 

The ASHE Staff will provide the mailing list with the most current membership contact information. However, the ASHE Staff cannot guarantee the accuracy or outcome of any mailing. The list will not include any member who has opted to not receive promotional materials or research requests.

Application for mailing list use
Elements of the application include:
  1. A letter stating the descriptions of the purpose of the promotion, connection of the proposed promotion to ASHE’s mission and ethical principles, and timeline  (saved as a PDF and uploaded to the application)
  2. A copy of the proposed mailing (saved as a PDF and uploaded to the application)

ASHE does not provide the mailing list for research use.
Review and Approval Process
Applications will be reviewed by the ASHE Executive Director and are decided on a case-by-case basis. No more than three requests per semester may be approved in order to provide assurance to ASHE members that they will not be unreasonably burdened by research participation requests. 

Under typical circumstances, applicants should receive a decision within one week.

Terms and Conditions
Once approved, those receiving the mailing list should use it only within these stated policies. 

An approval letter will be signed by the ASHE Office outlining all expectations and requirements, including the one-time use of the list, the purpose for the mailing, timeline, and accuracy of the list. 

Opting Out
ASHE will honor any member who wants to opt-out on any mailing list through their membership application or renewal form.