Steps to Submitting a Proposal

Are you thinking about submitting a proposal for the ASHE 2024 General Conference or a Pre-Conference? Here are some suggested steps to take as you prepare your proposal!


Step 1: Brainstorm an idea that you'd want to present in November.

There are a variety of forums to present with the Virtual Conference Day on Thursday, November 7, in-person Pre-Conferences in Minneapolis on Wednesday, November 20, and the General Conference from November 20-23. The Conference Committee is hard at work to plan another meaningful event!


Step 2: Consider collaborators. 

Do you want to complete the project solo or do you have collaborators who could help you with this? This could be a colleague or someone who shares your research interests. Presenters are only able to be on four submissions for the conference (excluding pre-conferences). You'll want to make sure, well in advance, that your collaborators have an ASHE account, either a current membership or a guest account. If not, encourage them to create an account so this doesn't hold you up during the submission process. It can take 5-60 minutes for a new record to be carried over from our membership system to the conference submission portal.


Step 3: Think about which section or pre-conference your proposal would fit best.

Picking an intial affinity area now is a good start although it may change as you write your proposal. For example, your proposal may fit both in the CPPHE Pre-Con and the Policy, Economics, and Finance Section. You'll need to decide which section or pre-conference to submit to as you can only submit to one for consideration. See pages 32-40 of the Call For Proposals for descriptions of each section and pages 41-49 for descriptions of each pre-conference.

General Conference Sections:

  • Community-University Partnerships & Praxis
  • Faculty, Administrators, & Staff
  • Graduate/Professional Students & Post-doctoral Scholars
  • International Higher Education
  • Leadership in Higher Education
  • Organization & Administration
  • Philosophy & Foundations
  • Policy, Finance, & Economics
  • Research Methods
  • Teaching & Learning
  • Undergraduate Students: Access
  • Undergraduate Students: Contexts
  • Undergraduate Students: Developmental Theory
  • Undergraduate Students: Persistence, Resilience, Retention, & Outcomes

Pre-Conferences:

  • Council for the Advancement of Higher Education Programs (CAHEP)
  • Council for Ethnic Participation (CEP)
  • Council on International Higher Education forum (CIHE)
  • Council on Public Policy in Higher Education (CPPHE)

Step 4: Decide how you want to present your work.

There are eight ways, called formats in our call for proposal process, to present your work during the conference:

  1. a research paper (Highlight Video on Youtube)
  2. a scholarly paper (Highlight Video on Youtube)
  3. a performance, visual, or digital presentation (which can be submitted to be part of a larger session or as a full session)* (Highlight Video on Youtube)
  4. a poster (Highlight Video on Youtube)
  5. a works in progress paper (Format Highlight Video on Youtube)
  6. an interactive symposium* (Highlight Video on Youtube)
  7. a self-designed paper session (Highlight Video on Youtube)
  8. a workshop (which is only available for the Research Methods Section this year) (Highlight Video on Youtube)

See pages 51-68 of the Call For Proposals for descriptions of each format.

 
  General Conference Virtual Conference Day CAHEP Pre-Conference CEP Pre-Conference CIHE Pre-Conference CPPHE Pre-Conference
Individual Submissions (Individual Submissions will be grouped with other submissions by the Program Committee to create a session)
PVDS In-Person Virtual In-Person In-Person In-Person Not Available
Poster In-Person Not available In-Person In-Person In-Person Not Available
Research Paper In-Person Virtual In-Person In-Person In-Person In-Person
Scholarly Paper In-Person Virtual In-Person In-Person In-Person In-Person
Works in Progress In-Person Virtual In-Person In-Person In-Person Not Available
Session Submissions (Session Submissions are for a full 75-minute session)
Interactive Symposium In-Person Virtual In-Person In-Person In-Person In-Person
PVDS In-Person Virtual In-Person In-Person In-Person Not Available
Self-Designed Paper Session In-Person Virtual In-Person In-Person In-Person In-Person
Workshop In-Person 2 Not Available Not Available Not Available Not Available Not Available
 

*Note: Note all format types are available for all sections or pre-conferences. Be sure to check the Call For Proposals.

2 Only available for Research Methods Section


Step 5: Once you decide on the format, review the submission requirements for your format. 

There are different word counts for each type. In the Call For Proposals document, there are recommendations on the information to include in your proposal as well as the rubric that will be used to evaluate your proposal. Be sure to review this so you don't miss important pieces.

See pages 51-68 of the Call For Proposals for descriptions of each proposal type.

You can also review example proposals on this website (you’ll need to log in with your ASHE account to access this resource).


Step 6: Begin writing your proposal.

If you're working with others, often times a shared document such as a GoogleDoc works best. A great way to start is to take the components of the format submission from the Call For Proposals (see Step 4) and add these as headers to your document.

Also be sure to review the steps to submitting a proposal on pages 24-31 of the Call For Proposals.


Step 7: Proofread. Ask a friend or colleague to proofread your proposal.


Step 8: Submit your proposal.

We estimate if you have all of the information ready before you log in, you'll need about 20-30 minutes in the system.

Be sure to review the steps to submitting a proposal on pages 24-31 of the Call For Proposals.

There are also step-by-step instructions for:

  1. Research, Scholarly, PVDS, Works In Progress, and Poster proposals
  2. Self-Designed Paper Proposals
  3. Interactive Symposium Proposals

Step 9: Get the submission confirmation email and celebrate your submission!

We appreciate you being part of our scholarly community and look forward to providing you feedback on your proposal in the coming months. Decisions will be sent out in early July.

If you want to learn more about the review process, you can visit this website.